Fort Lauderdale, FL
Industry: Government & Non-Profit•
11 - 15 years
Posted 166 days agoby Sandi Nahmias
Wonderful Great company to work for, with a great team of professional people.
CERTIFICATIONS ARE REQUIRED: CPPO, CPPB or CPM (no exceptions)
Under the general supervision of the Budget Director, performs complex government work in the area of purchasing, procurement and contract administration. Ensures all procurement activities are conducted in accordance with established procurement policies and procedures, the City Code of Ordinances, Florida State Statutes and the United States Code. Applicant must possess the knowledge and skills necessary for specialized government procurement practices used in the acquisitions of or contracts for non-real property, goods or services.
EDUCATION EXPERIENCE AND CERTIFICATIONS
Bachelor's degree with major coursework in business administration, public administration or related field. Minimum of ten (10) years of responsibleexperience in a procurement related field and/or contract administration, preferably in a state or local governmental organization plus credentials as a Certified Professional Pub I ic Buyer (CPPB), Certified Professional Procurement Officer (CPPO) or Certified Purchasing Manager (CPM) required. Certified Professional Contract Manager (CPCM); Florida Certified Contract Manager (FCCM); and Florida Certified Contract Negotiator (FCCN) certificates are preferred but not required. Excellent oral and written communication skills. Must be proficient in Microsoft Suite, Adobe Professional and spreadsheet applications. Experience with BidSync, Demand Star and ERP software required.
Update current procedures and create a Procurement Policy Manual that clearly defines authority, responsibility and establishes guidelines.
Assist User City Departments in the planning, coordination and preparation of procurement documents for bids - Competitive Bids, Request of Proposals (RFP), Request for Qualifications (RFQ) and Request for Letters of Interest (RFLI).
Collaborate with User Departments in preparing, reviewing and recommending specifications used as a basis for bids from User Departments.
Prepare and/or review bid documents to include, bid invitations, general terms and conditions, bid files, invitation to bid documents, tabulations, notification of award documents, etc. within required timelines.
Collaborate with User Departments in reviewing tabulations and analyses of bids to determine the best value and preparing documents for review by bid selection committee.
Conduct pre-proposal conferences, coordinate and participate in selection/protest committee meetings, coordinate information among the Chairperson of the committee, the City Clerk's office, legal counsel, the financial reviewer, and the technical advisor.
Prepare and/or review contract agreements, certificates of insurance, bonds, addendums, amendments, renewals and other contract documents related to the procurement process.
Communicate effectively with City Staff and vendors on matters relating to bids, RFPs, RFQs and purchases.
Prepare correspondence drafts between the User Departments and Vendors regarding the purchase requirements, delivery, and quality of merchandise; and assists in reviewing and handling contract inquiries.
Assist in researching the utilization of existing cooperative purchasing contracts with other public entities.
Review purchasing reports and make recommendations for necessary additional solicitations and suggestions of item selections.
Collaborate and share information with the City Staff regarding bids/quotes, contracts and purchasing trends.
Maintain a high level of ethical behavior and confidentiality of information as may be appropriate and expected of this position.
Provide necessary training to City Staff regarding the procurement process and procurement policies.
Develop and integrate the use of BidSync, Demand Star and the City's new ERP software into the procurement process.
Demonstrate superior customer service, integrity and commitment to innovation and efficiency.
Perform other duties as assigned.