As part of the front office of the COO, the Country Registration Specialist plays a key role in ensuring organizational compliance in legal matters associated with country registration outside the US and international real estate leases. Specifically: responsible for international registration and securing registrations in countries in which FHI 360 implements programs and projects, serving as a member of startup teams providing expertise in pertinent regulations and direct support for all matters concerning registration, addressing post-registration requirements and reporting deadlines throughout the duration of registration, and leading de-registration and transition upon closeout. In addition, the Country Registration Specialist oversees international leases including the analysis and review of contracts pertaining to residence and office tenancy of the organization abroad in order to mitigate risks on behalf of the organization.
- Serve as a partner to FHI 360 project implementation units (Sector Business Units and Regional Offices) and a key member of expanded portfolio teams providing technical counsel and advice in support of business development and when entering new markets.
- Partner with new projects in all matters concerning in-country registration including: establishing and maintaining relationships with local lawyers and government officials in order to determine FHI 360 needs and local requirements, making recommendations on registration options in the best interest of both the project and the organization, and then compiling and submitting all required documentation.
- Become well informed on legal requirements around registration and leases in countries within portfolio, stay up to date with government changes and advise projects and proposal development teams accordingly in order to ensure compliance with local laws.
- Ensure that FHI 360 country registrations are actively supported and maintained through-out the duration of FHI 360 projects and in-country presence and are effectively closed out when FHI 360 makes a decision to leave country.
- Play a key role in strategic decision making with senior leadership with regards to how and when we register in a country and whether to maintain registration as projects end. Show good judgement and organizational understanding.
- Design and implement systems and procedures to handle specific country restraints and conditions, while minimizing risks and serving as an operational advisor for high risk environments.
- Document and effectively maintain all information regarding registration and lease decisions in a common organizational database.
- Operate with a client service mentality working to find a balance between corporate risk and the ability for FHI 360 projects to effectively implement.
- Procure and maintain contractual relationships with in country legal advisors, being sure to follow FHI 360 procurement and payment policies.
- Serve as the key point of contact for all international lease agreements, reviewing contracts for potential areas of risk and obtaining required approvals and signatures on behalf of FHI 360 international projects, offices and staff.
- Provide regular timely and clear communications and updates to key stakeholders, both within the organization and outside.
- Interact with senior management and senior level staff to communicate lessons learned, prepare reports and provide information (financial and otherwise) in a timely manner.
Applied Knowledge & Skills:
- Able to learn FHI 360's implementation of financial, contractual and administrative policies and procedures as well organizational structure.
- Independent judgement in determining work flow and priorities, the ability to be process or task driven, which methods and procedures to undertake new assignments, and organizational ability to coordinate activities of other personnel.
- Comprehensive knowledge of corporate policies, USAID regulations, HR guidelines, country specific government laws (consists of financial, employment, registration and tenancy matters).
- Excellent oral and written communication skills.
- Excellent and demonstrated organizational and presentation skills.
- Excellent and demonstrated project management skills.
- Ability to influence, motivate, negotiate and work well with others.
- Must be able to read, write and speak fluent English; French language skills highly desired.
- Typically requires 5 - 8 years of business management, program management, international development and/or cross-cultural communication experience.
- Demonstrated experience with U.S. government regulations, procedures, and contracting requirements.
- Program management experience, international development, cross-cultural communication, and familiarity of United States Government (USG) regulations
- Articulate, professional, and able to communicate in a clear, positive manner with clients and staff.
- Prior work in a non-governmental organization (NGO) or with an international organization
Problem Solving & Impact:
- Problem solver able to recommend/implement corrective action as needed on complex scopes that require a 360 evaluation of variable factors.
- Works on problems of highly complex scope that require in depth evaluation of data and various factors.
- Serves as a facilitator between project/country staff and Headquarters; requires anticipation, solution, management, and development of customized solutions to each complex issue. Exercises judgment within broadly defined practices and policies in selecting methods, techniques, for obtaining results.
- Decisions and actions could have a severe impact on the outcomes of the business, research, and/or programmatic operations of major segments of the organization.
- Failure to provide timely reports and accurate advice could negatively impact cross-functional business segments.
- May manage staff holding jobs in the same or similar job families or functions.
- Develops and recommends solutions to management to meet internal and external needs of the company.
- Typically reports to an Associate Director or a Director.
Bachelor's Degree or its International Equivalent • Accounting, Business Administration, Finance, International Development or Related Field.