Contracts Team Manager

Harborview Medical Center   •  

Seattle, WA

Industry: Healthcare


5 - 7 years

Posted 44 days ago

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years.

The University of Washington’s Office of Sponsored Programs (OSP) within the Office of Research, has an outstanding opportunity for a full time Contracts Team Manager based at UW Tower.

This position will provide day-to-day management and oversight of a team that provides specialized support for the review and negotiation of clinical trial and clinical studies agreements, industry contracts, Government contracts, collaborative research and other unfunded agreements on behalf of the UW.

The successful candidate will be a subject matter expert (SME) in at least one specialized contracts area (Government or industry contracts, IP/tech transfer, clinical trials, other) and is expected to negotiate contracts as a regular part of their day-to-day duties. The Team Manager will develop fully cross-trained team members that are able to conduct any work that falls within their team’s scope, up to their level of signature authority. They will provide management oversight; monitor team performance and work quality; standardize and document processes and performance expectations; develop and conduct staff training. The Team Manager will develop and maintain regular department management reports; stay current on regulatory changes and funder negotiation issues and trends; and communicate those changes and trends out as needed or appropriate.


Staff Management and Oversight

  • Serves as direct supervisor of the Contract team; handles team personnel management, including performance expectation monitoring, performance evaluation, professional development, and performance counseling;
  • Provides leadership and mentoring to staff on a daily basis;
  • Holds regular team meetings to discuss specific topics, team workflow concerns or to highlight an area of policy or process change;
  • Resolves complex questions or issues as they arise; coordinates with and escalates issues to the Associate Director or Director for resolution, as required.

    Team Workload Distribution and Assessment
  • Coordinates coverage, workload distribution, and re-assignments to maintain workload balance;
  • Reviews standards and adequate coverage of all workload portfolios on the team, on a periodic basis;
  • Produces regular management reports to inform decision-making on training needs, routing and assignment, performance review, coverage, and other areas. Assists in development of necessary systems and processes to track workload volumes and status.

    Contract Negotiations
  • Reviews and evaluates award terms and conditions for individual agreements;
  • Negotiates acceptable award terms that are consistent with Federal and State law, University policy, processes and systems; and that are also consistent with originating sponsor or funder requirements;
  • Collaborates with Department representatives and/or faculty during negotiations.

    OSP Leadership
  • Works collaboratively with other OSP Managers to develop and promote a consistent approach to sponsored research administration;
  • Participates in Leadership meetings on a periodic basis and reports out on operational or policy areas that need review and assessment, office-wide;
  • Evaluates role responsibilities and team composition needs, office-wide, on a continuing basis, in coordination with the Managers of other teams in OSP, and Leadership team. Makes position adjustment recommendations or team balance changes along with his/her manager colleagues to the Associate Director and/or the Director;
  • Works closely with Management to evaluate specialized policy development and implementation projects based on OSP’s strategic planning or due to external changes that affect OSP business operations;
  • Work with partner central offices, the Office of Research, and other University collaborators on sponsored program policy or processes changes, under the direction of the Associate Director and/or Director.

    Regulatory and Government Policy
  • Stays abreast of the changing regulatory landscape;
  • Maintains awareness of changes in funder policies and practices;
  • Evaluates and makes recommendations for changes to policies and processes needed because of changes in regulations or overall funder policies and practices.

    Education, Development and Outreach
  • Reviews, recommends and assists with team members’ professional development plans and opportunities;
  • Recommends classes, courses or webinars that may be beneficial to the team or the office;
  • Prepares and presents material for staff enrichment and professional development;
  • Works with the OSP Learning Specialist to plan on-boarding of new team members, including subject matter, training pace, evaluation, peer training coordination, and work assignments during the initial on-boarding period;
  • Prepares and leads outreach efforts to campus units;
  • May represent the Office in interdepartmental workgroups, contributing expertise in matters with broad implications to the University mission.

  • Bachelor’s Degree and 6 or more years of increasingly responsibleexperience and development of expertise in grant and/or contract administration
  • Supervisory experience or experience leading team operations
  • Knowledge of federal regulations concerning management of federal assistance funding, including the Uniform Guidance
  • Understanding of compliance requirements
  • Understanding of roles and responsibilities at a large, research university
  • Working knowledge of non-fiscal compliance areas such as conflict of interest regulations, human subjects and animal care policies
  • Understanding of copyright law, publication policy, intellectual property rights, and data ownership
  • Knowledge of sponsor types and the differences in sponsor requirements
  • Knowledge of federal acquisition processes and Federal Acquisition Regulations (FAR)
  • Ability to assess business and legal risk, make independent decisions based on sound judgment, and collaborate with other University offices/officers to problem solve and facilitate the smooth preparation, review and submission of larger, complex proposals
  • Ability to interpret, explain and apply complicated rules, regulations and policies
  • Ability to prioritize, balance, and delegate a shifting amount of workload in a deadline driven working environment.
  • Strong interpersonal and customer service skills
  • Strong analytical skills

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

  • JD or Master’s Degree in related discipline, such as Business Administration or Public Administration
  • A demonstrated capacity to work with and within a diverse community


    This position requires the ability to meet strict deadlines by sponsors for proposal submission which may require working beyond normal hours including evenings and/or weekends. These deadlines apply to nearly all facets of grants processing and include the sponsoring agencies as well as University personnel. Additional deadlines apply for the federal and state agencies at the close of their fiscal years.