Contracts Team Manager

University of Washington   •  

Seattle, WA

Industry: Education


5 - 7 years

Posted 75 days ago

This job is no longer available.


Staff Management and Oversight

  • Serves as direct supervisor of the Contract team; handles team personnel management, including performance expectation monitoring, performance evaluation, professional development, and performance counseling;
  • Provides leadership and mentoring to staff on a daily basis;
  • Holds regular team meetings to discuss specific topics, team workflow concerns or to highlight an area of policy or process change;
  • Resolves complex questions or issues as they arise; coordinates with and escalates issues to the Associate Director or Director for resolution, as required.

    Team Workload Distribution and Assessment

  • Coordinates coverage, workload distribution, and re-assignments to maintain workload balance;
  • Reviews standards and adequate coverage of all workload portfolios on the team, on a periodic basis;
  • Produces regular management reports to inform decision-making on training needs, routing and assignment, performance review, coverage, and other areas. Assists in development of necessary systems and processes to track workload volumes and status.

    Contract Negotiations

  • Reviews and evaluates award terms and conditions for individual agreements;
  • Negotiates acceptable award terms that are consistent with Federal and State law, University policy, processes and systems; and that are also consistent with originating sponsor or funder requirements;
  • Collaborates with Department representatives and/or faculty during negotiations.

    OSP Leadership

  • Works collaboratively with other OSP Managers to develop and promote a consistent approach to sponsored research administration;
  • Participates in Leadership meetings on a periodic basis and reports out on operational or policy areas that need review and assessment, office-wide;
  • Evaluates role responsibilities and team composition needs, office-wide, on a continuing basis, in coordination with the Managers of other teams in OSP, and Leadership team. Makes position adjustment recommendations or team balance changes along with his/her manager colleagues to the Associate Director and/or the Director;
  • Works closely with Management to evaluate specialized policy development and implementation projects based on OSP’s strategic planning or due to external changes that affect OSP business operations;
  • Work with partner central offices, the Office of Research, and other University collaborators on sponsored program policy or processes changes, under the direction of the Associate Director and/or Director.

    Regulatory and Government Policy

  • Stays abreast of the changing regulatory landscape;
  • Maintains awareness of changes in funder policies and practices;
  • Evaluates and makes recommendations for changes to policies and processes needed because of changes in regulations or overall funder policies and practices.

    Education, Development and Outreach

  • Reviews, recommends and assists with team members’ professional development plans and opportunities;
  • Recommends classes, courses or webinars that may be beneficial to the team or the office;
  • Prepares and presents material for staff enrichment and professional development;
  • Works with the OSP Learning Specialist to plan on-boarding of new team members, including subject matter, training pace, evaluation, peer training coordination, and work assignments during the initial on-boarding period;
  • Prepares and leads outreach efforts to campus units;
  • May represent the Office in interdepartmental workgroups, contributing expertise in matters with broad implications to the University mission.


  • Bachelor’s Degree and 6 or more years of increasingly responsible experience and development of expertise in grant and/or contract administration
  • Supervisory experience or experience leading team operations
  • Knowledge of federal regulations concerning management of federal assistance funding, including the Uniform Guidance
  • Understanding of compliance requirements
  • Understanding of roles and responsibilities at a large, research university
  • Working knowledge of non-fiscal compliance areas such as conflict of interest regulations, human subjects and animal care policies
  • Understanding of copyright law, publication policy, intellectual property rights, and data ownership
  • Knowledge of sponsor types and the differences in sponsor requirements
  • Knowledge of federal acquisition processes and Federal Acquisition Regulations (FAR)
  • Ability to assess business and legal risk, make independent decisions based on sound judgment, and collaborate with other University offices/officers to problem solve and facilitate the smooth preparation, review and submission of larger, complex proposals
  • Ability to interpret, explain and apply complicated rules, regulations and policies
  • Ability to prioritize, balance, and delegate a shifting amount of workload in a deadline driven working environment.
  • Strong interpersonal and customer service skills
  • Strong analytical skills

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • JD or Master’s Degree in related discipline, such as Business Administration or Public Administration
  • A demonstrated capacity to work with and within a diverse community