As a Construction Record Keeper, you will maintain construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws; determines payments due contractor for work completed; maintains liaison with construction inspectors and contractor's staff and trains others. Work requires contact with the public.
Additional responsibilities will include but not be limited to:
- Attend pre-construction meeting to instruct contractor's bookkeeper on record-keeping procedures.
- Composes correspondence, reports and supporting documents; files; orders supplies and equipment.
- Maintains liaison with construction inspectors and contractor's staff to ensure project records
- Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages.
- Monitors on-the-job training program and Disadvantaged Business Enterprise and Small Business Enterprise programs; submits required monthly reports.
- Prepares and submits monthly and final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.
- Processes change orders, supplemental agreements and extra work orders.
- Sets up field record books for each construction project within assigned area.
- Performs other job responsibilities as assigned.
- Standard procedures relative to planning, construction and engineering fundamentals
- Applicable testing methods, processes and procedures
- Developing and implementing programs
- Governmental policies and procedures
- Equal employment opportunity guidelines
- Contract development and oversight
- Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
- Reviewing and interpreting plans for accuracy and ensuring compliance with requirements
The Contract Support Specialist / Office Engineer will help prepare and submit estimates, check engineering calculations, interpret contract documents, provide EEO compliance, process Contract Change Orders and Supplemental Agreements, independently interpret work details from the field and make technical decisions related to office operations. Excellent communication skills (written and verbal) and previous computer skills (i.e. LIMS, Multi-Line, and Engineering Menu) are required.
- 15+ years relevant experience
- Bachelor’s degree in Civil Engineering, Construction Management, or relevant study can be substituted for experience
- 4 years’ experience in LIMS entry, progress and final estimates, EEO compliance, processing Construction changes, etc.
In addition to the position’s skills, education and experience requirements, the following RS&H competencies are considered foundational to understanding performance, now and in the future.