Project Managers (PMs) scope, plan, and administer the design and construction process for multiple projects at one time, within in the existing built environment of OHSU’s facilities. Projects are diverse and often high-risk with a great degree of complexity. PMs are accountable for regulatory agency requirements, coordinating the work of project teams including project coordinators, multiple internal service providers, outside contractors, and consulting design professionals. They are responsible for defining and managing project scope, schedule, and budget, building engaging, motivated teams, and developing and maintaining relationships with their teams and project Stakeholders.
Due to the nature of managing projects within occupied healthcare and research facilities, projects present diversified and novel problems in which established criteria and technical precedents frequently do not apply. Typically, the PM cannot rely on precedent or standard data in making judgments and decisions. Problem solving skills and reliance on existing expertise available to the PM is critical for success.
PMs manage the initial development of assigned projects by preparing documents that will establish budget and schedule, and obtain review and approval of key constituents to reflect agreement with the project scope.
PMs support the Program Manager in the growth and development of the team. PMs oversee engagements and fulfill responsibilities as assigned by the Program Manager and/or Senior Project Manager. They are responsible for financial management of all projects assigned.
It is intended that this PM position will support projects for Facilities Improvements and Replacement Program either part or full time.
This is the second of a three level series. The Associate Project Manager (APM) supports the delivery of projects, including managing micro-projects within a project or program; the Project Manager (PM) manages the delivery of projects within a larger program and direct reports; and the Senior Project Manager (SPM) manages a program, individual projects and direct reports.
RELATIONSHIPS WITH OTHERS:
The PM has frequent contact with OHSU stakeholders (clients), OHSU operations staff, contractors, and consultants in person, in writing and by telephone to exchange information and coordinate the work of people in related activities. They represent the Design & Construction department to the OHSU community, public, industry, and local community in such a manner that will enhance the reputation and image of the department. Clients are constantly and consistently provided project updates, answers to questions, and guidance through the project delivery process.
Function/Duties of Position
Construction Project Management:
- Ensures the successful completion of all projects assigned through effective management of people, time, and other resources.
- Is knowledgeable regarding the qualifications and experience of key project delivery team members’ firms and personnel (A/E, Contractors, Equipment Planners, ITG, O&M, etc.)
- Collaborates with project delivery team members to:
- Coordinate work between OHSU and contractors.
- Coordinate inspections with OHSU and local building and safety inspectors.
- Coordinate project changes and update project schedules.
- Compile project reports to track expenses and timelines.
- Prepare documentation at project closeout; review, organize and maintain project files.
Project Planning & Design:
- Coordinates the activities of the project delivery team, including developing and maintaining detailed project documents and follow-up to ensure adherence to commitments made to the client.
- Prepares, develops and maintains all project related materials, to include, but not limited to budget, scope, and schedule.
- Provide direction regarding project coordination to project delivery team as required. Develop program and project level reports, including budgeting, assistance in programming, and project charters.
Program-Specific Team Management:
- Work with APM and SPM to manage a program, as defined by senior leadership. The team involves both internal and external individuals, including direct and indirect reports. Prioritizing and planning upcoming projects within a program.
Project Status Reporting:
- Develops and maintains project information in the project management information systems.
- Responds to requests for project status, resource allocation and financial performance, providing applicable information according to department standard reporting methodologies.
- Compiles tracks and maintains project financial activities.
- Bachelor’s degree in Construction Management, Industrial, Mechanical, or Electrical Engineering, Planning, Architecture or similar (2 years’ additional experience in lieu of education).
- 5 years’ experience managing design & construction activities. Experience as an Owner’s Rep/Project Manager managing projects in occupied facilities.
- Practices, methods, common materials and techniques of the construction and remodel of commercial buildings and facilities.
- Principles, processes and methods of construction project management, including schedule, forecast and cashflow projections.
- Thorough knowledge of preparing contract documents required, with documentable experience in multi-disciplinary project teams.
- Must be able to develop budgets and schedules and document project information and details.
- Must be able to perform the essential functions of the position with or without accommodation.
- Advanced degree in Engineering, Construction Management or similar.
- Ten plus (10+) years’ relevant professional experience. Experience working as a Project Manager in medical, academic, research, and/or institutional facilities.
- Working Knowledge of PMI and professional project management standards. Experience using e-Builder, MS Project, MS Office software, AutoCAD, etc. Experience with HIPAA, NFPA, FGI, OARs, the DNV, and related statutes, rules, regulations and guidelines.