The Project Manager is responsible for the overall leadership and management of the project, in a role and reporting structure as designated for the project. The Project Manager is further responsible for the overall administration of the project, including subcontracting, procurement and purchasing of trades and vendors, design management, client management, scheduling, documentation, meetings, reports, document control and management, and cost management, including budgets and internal cost reporting, profitability, subcontractor and vendor payments, owner billings, and change orders. The Project Manager works closely with the Superintendent in a role as outlined in the organizational and reporting structure. The Project Manager serves as the primary liaison with the Client and Design Team, and also subcontractors.
Project Manager I should be capable of all duties of Assistant Project Manager, and should have previously demonstrated success in that role, or an equivalent role. Project Manager I should be capable of successfully managing a project up to an approximate worth of around $5M at the entry level to around $20M at the upper range of the position.
PRINCIPLE AREAS OF RESPONSIBILITY
In general, the primary areas of responsibility are:
1. Project budget
2. Project schedule
3. Project safety
4. Project quality
5. Project profitability and cost controls
6. Project documentation, communication, and document control
7. Contract Management
8. Design management and Change management
9. Client relations and communication
10. Subcontracting, purchase orders, procurement, purchasing
11. Client and subcontractor/vendor billings and payments
12. Enhancing Business development opportunities by performance and relationships
13. Manage, train, and development of subordinate staff
GENERAL LISTING of JOB DUTIES and RESPONSIBILITIES
The following is a general listing of job related duties. This list is not intended to be an exhaustive list of all duties, responsibilities or skills required for this position. These may be modified, added to, or eliminated for the specific requirements of the assigned project. Some of these duties may be delegated to subordinate staff according to the project.
1. Review of and assistance with the budget/estimate for complete understanding of the project scope and budget. Establishment of project budget cost coding breakdown and enter in JDE.
2. Reviews of all subcontractor and vendor bids and performs procurement by the descoping and interviewing process in collaboration with preconstruction and the project team.
3. Prepare the detailed scopes of work for all subcontractors and purchase orders (including all schedule requirements and any other obligation required by the subcontractor or vendor), issue and execute the formal agreements (within limits of authority). Ensure Superintendent and all staff is familiar with subcontractor work scopes.
4. Conduct preconstruction meetings (with Superintendent) with all subcontractors as they begin work on site. Meetings are to cover all project procedures, including the company safety rules, contract document requirements, schedule and the level of quality expected.
5. Develop, with the Superintendent, a “rolling punch list” of substandard and deficient work items that must be corrected by the company or subcontractors in a timely manner with the goal of achieving a zero punch list at project completion. Learn what the Owner’s needs and expectations are so these areas can be handled, and educate the Owner to what he can expect.
6. Thorough review and understanding of the Owner’s contract to ensure compliance with all contractual requirements.
7. Work with superior to ensure proper project staffing.
8. Establishes the overall project’s procedures and execution plan.
9. Works with the Superintendent and subcontractors to prepare the overall detailed project schedule. Ensures that schedule is incorporated into appropriate subcontracts and purchase orders. Works with Superintendent to ensure schedule is updated a minimum of once a month or more often as necessary. Monitor critical path activities frequently to document and if necessary, intervene to keep project on or ahead of schedule. When project is 90% complete, assist the Superintendent in preparing “Work Completion Lists” to help insure the project is fully completed in a timely manner.
10. Establishes the project document control system to insure the project is using the most current contract documents for construction. This includes the system to initiate and monitor Request for Information (RFIs) as well as the shop drawing control and management.
11. Responsible for the overall communication and documentation on the project, including the filing system, letters, emails, meeting minutes, correspondence and all reports.
12. Attend weekly subcontractor meetings and prepare meeting minutes as documentation and follow-up. Involved as participant or lead, according to the project responsibility.
13. Staff leadership position for the Owner/Architect meetings with required minutes and documentation.
14. All aspects of cost and profitability management. This includes change orders, internal cost coding, profitability analysis, and all other logs, reports, and tools to review, evaluate and manage cost expenditures.
15. Approval of subcontractor and vendor billings and invoices for payment after Superintendent has approved.
16. Preparation and submission of monthly billings to the Owner.
17. Monitor labor, material and equipment costs with Superintendent to maintain budget. Prepare monthly status reports and progress reports.
18. Review safety program being implemented on site with Superintendent to ensure compliance.
19. Develop relationships with Clients for possible repeat business. Participate in business development activities and assist in preparation of proposals and promote productive client relationships.
20. Provide leadership in the professional and career development of subordinates as well as timely and fair performance evaluations. Provide mentoring, training and development as needed. Maintain effective communication with client. Understand client’s needs to achieve an acceptable level of satisfaction.
21. Perform all closeout documentation required.
EDUCATION AND EXPERIENCE
1. BS/BA degree in engineering, architecture, or construction management.
2. Proven prior success at Assistant Project Manager level, or equivalent role. Already operating in general at the Project Manager I level.
3. As a general guideline, minimum of five (5) years experience in the construction industry, with at least two (2) in the position of Assistant Project Manager.
KNOWLEDGE AND SKILL REQUIREMENTS
1. Those of Assistant Project Manager plus:
2. Sound understanding of essential job functions, duties, and responsibilities of Superintendent and general understanding of Senior Project Manager.
3. Competent with will computer requirements necessary for JDE profitability forecasting and reporting.
4. Additional technology skills
5. Additional leadership skills