New York, NY
Industry: Government & Non-Profit•
11 - 15 years
Posted 40 days ago
Org. Setting and Reporting
This position is located in the Movement Control Section in the Logistics Support Division (LSD), Department of Field Support (DFS).
The Department of Field Support works with UN and non-UN partners to plan, mobilize and sustain operations in the world's most complex environments. The Department's services range from budget, finance, human resources and technology to supply chain, facility and asset management (https://peacekeeping.un.org/en/department-of-field-support).
LSD provides strategic direction and advice on logistical matters, monitors and assesses the delivery of transportation and specialist support services in the functional areas of air transport, surface transport, engineering, medical and supply, as well as aviation safety operations. Furthermore, the Division is responsible for the property management framework of field missions and monitors compliance with the IPSAS valuation and reporting requirements.
The LSD has been mandated to implement the supply chain management vision and strategy for a well-managed and agile supply chain to support United Nations field missions with effectiveness and efficiency through integrated 'end-to-end' processes, starting with robust planning and managing global demand, strategic sourcing, consolidated delivery and return, supported by a strong performance management framework.
The Movement Control Section is responsible for managing and executing strategic movement requirements to the field missions in a timely, effective and efficient manner.
The Chief, Movement Control Section reports to the Director LSD.
Within delegated authority, the Chief, Movement Control Section will be responsible for the following duties:
• Providing advice to the Director of LSD and other senior management on multimodal international and inland transportation operations:
- Providing expert advice on multimodal international and inland transportation operations, including analysis of operational requirements and selection of appropriate mode(s) of transportation in line with the overall supply chain planning, cost estimation, development of technical specifications, assessment of offers, monitoring of regulatory compliance in accordance with international guidelines, application of dangerous goods regulations, traffic management, customs clearance, reception and inland distribution operations, insurance and claims, training, certification, and reporting.
- Advising and informing key stakeholders on the development, coordination and implementation of strategic transportation plans that support timely deployment, re-deployment or rotation of specified passenger groups and their organizational equipment, as well as United Nations Owned Equipment (UNOE) to and from field missions, including the transfers between missions/entities.
- Establishing and maintaining effective communication network with counterparts in other work units/sections within the Secretariat, the supported missions/entities, the Permanent Missions of Member States and other United Nations entities that provide support to movement activities.
• Procedures and Guidelines Development and Implementation:
- Providing oversight and quality assurance of movement control activities/operations including the development and maintenance of manuals and standing operating procedures for planning, coordinating, controlling and assessing safe and secure movements of personnel and equipment/supplies in support of UN peacekeeping operations.
- Identifying training requirements and developing necessary programmes of instruction for United Nations Movement Control Specialists.
- Developing and managing strategic contracts for movement of personnel and the multi-modal movement of cargo.
• Overseeing and approval of Associated Cost Estimates, Budgets and Requisitions:
- Approving associated cost estimates, proposed budgets and requisitions;
- Maintaining oversight over the expenditures; and monitoring fund availability;
- Preparing procurement projections in line with the delivery planning and periodic activity reports;
- Ensuring sections files are maintained in accordance with departmental recordkeeping and archiving practices;
- Approving all requirements raised by the Section for transportation services and related
support to ensure the suitability and adequacy of technical specifications, the availability of funding, and compliance with institutional procedures;
- Verifying the section's assessments of tenders received by the United Nations against procurement solicitation for transportation services and forwarding results to the responsible Procurement Case Officer;
- Representing the division, as required, during meetings of the Headquarters Committee on Contracts and verifying analyses of invoices presented by vendors and claims presented by Member States for transportation services and related support delivered to the United Nations;
-Approving vendor performance reports prepared by the Section.
• Management and Supervision:
-Supervising and coordinating the tasks and activities of Section staff, reviewing and approving individual work plans, monitoring progress, assessing performance and identifying and providing access to professional development training opportunities;
-Conducting personnel management in the Section; recruitment, evaluation and contract extension of staff members in accordance with standing human resources policies and procedures;
-Ensuring adequate support is provided to the field missions and that constant communication is kept with them;
-Promoting a culture of continuous improvement and sharing of best practices.
-Assisting Director LSD with workforce planning, roster management and recruitment.
-Performs other duties as assigned.
• Professionalism: Knowledge of the substantive field of work of multi-modal transportation in general, and specifically of freight-forwarding. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Managing Performance: Delegates the appropriate responsibility, accountability and decision making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Advanced university degree (Master’s degree or equivalent degree) in business administration, management, transportation, supply chain management, logistics or related field is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Supply Chain Operations Reference – Professional (SCOR-P) certification or equivalent is desirable. Certification in international trade/import and export is desirable.
A minimum of ten years of progressively responsibleexperience in the area of supply chain management, logistics or management of transportation with an emphasis on international air and surface transportation, with at least five (5) years at an international level in a managerial position is required. Experience with managing multi-modal freight-forwarding operations is required. Experience with executing large scale personnel and cargo movements in support of field operations, military operations or other comparable operations is desirable. Experience with freight forwarding in import/export, chartering, or comparable field in commercial industry at an international level is desirable.