5 - 7 years
Posted 124 days ago
Reporting to the Associate Director of the Baker Center, the business manager is responsible for managing all fiscal and human resources operations of this research center. This position will also serve as the administrative and financial manager for the Institute for Nuclear Security, a research entity within the Center.
Primary duties and responsibilities include:
Grant and Contract Support: working with faculty and associated fellows to submit proposals for externally funded grants and contracts, as well as assist in the fiscal management of post award projects.
Accounting: managing general ledger accounting, approvals of all financial transactions, including travel, procurement, payroll and other human resource related expenditures. The position also oversees Center accounts, both restricted and sponsored research programs, including budget development, revenues, and expenditures to achieve the Center’s strategic goals for programmatic, academic and research excellence.
Human Resources: supervision of designated departmental support staff, including students and work-study participants.This position also handles all hiring, promotion, and termination needs for the Center. This position is responsible for ensuring that UT training and reporting requirements are completed by all affiliated employees and students in a timely fashion as required by UT policy and in compliance with local, state, federal law.
Financial Reporting: involvement in financial analyses and preparation of reports for purposes of strategic planning, including a monthly report on accounts and an annual report to the Center’s board.
Facilities: beyond the financial and human resources responsibilities, this position has full responsibility for the Center’s equipment inventory and facility space inventory. This position oversees IT needs.
The business manager is the central point of contact for all fiscal matters within the HBC. Develops, implements, and manages the Center’s grant/endowment income (overall operating) budget; offers Director, Associate Director, and Program Directors guidance in planning budget strategies; forecasts budget projections; develops tools to monitor and track revenues and expenditures. Prepares all budget transfers, analyzes budget trends, surpluses and deficits to ensure year-end balanced budgets; prepares, implements and manages centrally funded budgets. For Center accounts, both restricted and unrestricted, approves all financial transactions; provides oversight of expenditures and obligations of financial resources within Center and verifies and reconciles Center accounts to ensure compliance with UT fiscal procedures and policies. Responds to inquiries from auditors and UT administrators on fiscal matters. Serves on the Campus Fiscal Officer’s Committee representing the Center in fiscal matters.
Oversees all HR functions within the Center and is the central point of contact for HR related inquiries. Reviews and approves all HR actions including personnel hiring, personnel or position changes, promotions, new faculty and graduate student appointments, organization unit changes or creations; time approval, effort certification approval, percent time and pay changes, terminations, transfers, leave of absences, and additional pay. Provides UT policy guidance and support assistance related to personnel actions such as ensuring that all affiliated faculty, staff and students fulfill reporting and training requirements (e.g., Outside Interest Disclosures, Conflict of Interest, Sexual Harassment Training, etc.) as well as complete annual reviews. Reports to Director, Associate Director and Program Directors and directs staff on administrative implementation of personnel policies and procedures.
This position develops sponsored research project budgets and regularly enters proposals into Cayuse is an alternate approver for the Center and the INS. This position also directs post award oversight on State, Federal, and privately funded grants and contracts and will be responsible for ensuring accounts are closed out and settled correctly at the end of the funding period. This will include close communication with the UT’s Office of Research and Sponsored Projects Accounting to develop budgets and related documentation for submission, as well as ensuring that grant activity is reported in a timely fashion in accordance with UT policy and granting agency requirements. This position is also responsible for negotiating contractual obligations with appropriate entities for grant and other Center activities.
This position is the liaison between Center employees and the Office of Information Technology, serving as the first point of contact in handling IT issues.
Pay grade 42
Bachelor degree in Business Administration (preferably Accounting) with 5-7 years accounting work experience or a work history that includes at least ten years of hands-on accounting or financial management. Three to five years’ experience with a large accounting software package such as SAP; 3-5 years’ experience related to fiscal post-award management of federal, state and private grants and contracts expenditures.
Knowledge of UT fiscal and human resources policies and procedures. Ability to deal with multiple priorities in a fast-paced environment. Ability to research and analyze financial information and make appropriate recommendations and projections. Excellent oral and written communication skills. Proficiency with spreadsheets,Taleo applicant tracking system, Microsoft Office software, and Cayuse system.