Position Summary/Goal: The Business Administrator will provide leadership and vision in the ongoing planning, implementation, development, direction, review, and evaluation of the district's finances, operations, and related support activities.
This position provides executive level support to the Superintendent and district administration. The Business Administrator supervises the administrators overseeing the following functional areas: finance, child accounting, security, technology, service center, facilities, and transportation departments.
The Business Administrator reports to the Superintendent of Schools and participates as a member of the Superintendent's administrative team and performs other duties and assumes such other responsibilities as may be assigned by the Superintendent.
Term of Employment: 12 Months, 260 Days
Reporting Relationship: Superintendent of Schools
Education: A graduate degree from an accredited higher education institution in business, finance, administration, management, or Certified Public Accountant.
Experience: At least 10 years of progressively-responsibleexperience in higher education, non-profit, government, or business organizations of relevant size and complexity in the areas of finance and operations. Public accounting experiencepreferred.
Essential Skills: A thorough understanding of business processes, organizational leadership, and project management. Ability to effectively lead an organization's financial affairs and support services. Demonstrated experience with financial planning, including the development of management policies and operating procedures, preparing projections, analyses, financial statements, and other reports.
Knowledge and experience in community relations, strong oral and written communication skills, excellent interpersonal skills and the ability to develop and motivate staff.
Clearances: Must hold or obtain FBI, State Police, and Child Abuse clearances.
Physical Demands: Physical requirements are the same as those encountered in the course of a typical professional office environment.
Work Environment: School and office with frequent travel among schools, and various locations within the City of Erie. Occasional travel to relevant professional conferences and meetings outside of the District.
Essential Duties and Responsibilities:
- Assist the Superintendent and district administration with formalizing long-range plans for finance, facilities and technology, in the evaluation of available resources, designing funding mechanisms, and projecting enrollment trends.
- Must be familiar with instructional programs and requirements of the school support services in order to provide operational oversight.
- Able to comprehend detailed information, communicate with diverse groups, maintain confidentiality, meet deadlines and schedules, set priorities, and analyze and interpret legal information.
- Evaluate programs, services, and employees.
- Oversee and evaluate the administration of assigned departments for the purpose of ensuring efficient and effective service delivery to schools, departments, and the community.
- Administer district support operations, through the administrators of finance, child accounting, security, technology, service center, facilities, and transportation departments. Approve and process all requisitions for supplies, materials, and equipment in accordance with the budget.
- Serve on district, state, community councils, or committees as assigned or deemed appropriate.
- Assume a leadership role on the senior staff, assist with long-range strategic planning, assist with developing system-wide budget, plans, policies, and activities.
- Lead the achievement of key financial and operational performance indicators including cost management, revenue enhancement, capital planning, and operational efficiency.
- Assist in the development of Board policies related to the district's finance, child accounting, security, technology, service center, facilities, and transportation functions.
- Encourage strong collaboration among the district's units and departments and develop an efficient business culture and climate.
- Supervise and monitor computerized systems for business, financial, human resource operations, planning and assessment programs, and other applications.
- Attend Board meetings; present and interpret financial and operational impact of proposals as necessary.
- Make school site visits to determine quality of district operations.
- Supervise and evaluate the performance of assigned management staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates.
- Work with finance department to coordinate all matters related to internal and external audits.
- Review all contracts and agreements in consultation with the district solicitor.
- Assure compliance with applicable district policies, procedures and governmental regulations.
- Perform other related duties as assigned.