Industry: Education, Government & Non-Profit•
Less than 5 years
Posted 58 days ago
This position will be responsible for providing senior staff with timely and accurate analysis and review of revenue and expense budgets within the Libraries.
Major responsibilities include the development and preparation of current and long-range analytical reports; providing counsel to Libraries personnel on questions and concerns regarding budget and financial information; advising on and developing budget-related policies and procedures in accordance with the Office of Budget and Planning guidelines.
The Budget Director will establish and maintain lines of communication with all senior and middle management as needed in order to develop and interpret the information required for accurate budget analysis and projection.
Qualifications• Bachelor's degree in Business, Accounting or related field, with a minimum of three plus years of recent relevant experience working in a budget related field within an academic environment.
• Advanced degree in related field preferred.
Job Specific Qualifications• Ability to work collaboratively and cooperatively with Libraries personnel at all levels.
• Ability to respond flexibly and positively in all circumstances, working calmly under pressure.
• Ability to exercise good judgment and discretion with regard to sensitive and confidential information.
• Good oral and written skills with the ability to communicate complex information to a diverse audience in an understandable manner. Create presentations and lead discussions around budget issues.
• Strong organizational skills with the ability to work independently, prioritizing workload under pressure of competing assignments and converging deadlines.
• Strong attention to detail with a high degree of accuracy.
• Strong analytical, mathematical and problem-solving skills.
• Extensive knowledge of and proficiency in various spreadsheet, database and financial analysis software requiring a high level of computer literacy and aptitude. Must be able to create queries and validate data before disseminating.
• Extensive use and understanding of the General Ledger and Budget Planning System are desirable.
• Maintain strong customer focus.
• Develops and updates a comprehensive multi-year financial plan for the Libraries; its programs and departments and works closely with the University's Budget Office on monthly estimated finals in the development of the Libraries' long-range plan.
• Prepares Libraries annual budgets, budget comparisons, variance analysis, revenue projections and various other reports.
• Coordinates and directs the Libraries¿ finance staff to develop appropriate oversight and support for all spending (e.g. purchasing, travel, etc.) and ensures that administrative staff across the Libraries follow University guidelines and procedures.
• Responsible for budget development and monitoring and for contributing to the design and implementation of financial models, including forecasting models, in support of the Libraries¿ initiatives.
• Creates the capital expenditures requests for the University Budget Office and present materials to the Dean, the Dean's designees, and University Budget office.
• Assists in year-end closing of Libraries budget, as well as annual carryover calculation.
• Collaborates with Libraries and central HR staff to administer the budget as relates to hiring/terminations; staff vacancies; personnel reorganizations; and the performance partnership process.
• Provide budget analyses by developing sound financial reports and long-range forecasting; prepare short-term and long-range income and expense budgets; and analyze past budgets to forecast annual budgets for all operating units.
• Perform highly complex financial and resource research studies to generate new financial and other resource reports; analyze all sources of revenue (e.g. gifts, endowments, etc.) and make recommendations for maximizing the Libraries' financial resources.
• Responsible for maintaining comprehensive and timely information to support financial analysis and budget status reporting.
• Analyzes budget reports for anomalies, inconsistencies and trends affecting budget needs.
• Analyzes monthly budgeting and accounting reports to maintain expenditure controls.
• Collaborates with University budget personnel to confirm accuracy and perform research related to department budgets, revenue and expenses.
Management and Communication
• Manages daily operations of the Libraries Business Office, which includes the direct supervision of a Budget Analyst and indirect supervisions of a Supplies and Purchasing Coordinator and student employees.
• Communicates with senior staff regarding budget preparation, previous budget figures, estimated revenues and expenses necessary for accurate reporting.
• Acts as a liaison between departments, the AD and the Dean of Libraries in facilitating the establishment of new chartstrings, correcting posting errors and monitoring inconsistencies that may require corrective action.
• Provides technical assistance, training, tools and support to library departments in the use of financial system budgeting and reporting.
• Develops tools to support accurate and comprehensive financial analysis and budget status reporting.
• Offers guidance, and process recommendations to department managers to assist in the management of financial resources.
• Performs special projects, training, and other duties as assigned.