Billing Specialist

McCarter & English   •  

Boston, MA

5 - 7 years

Posted 242 days ago

This job is no longer available.


  • Generate and distribute monthly proformas
  • Communicate with assigned billing attorneys, secretaries and clients regarding billing inquiries and protocols; Attend monthly meetings with partners regarding billing issues
  • Regularly update and maintain client/matter records including addresses, billing instructions, billing templates and timecard formats; change billing frequency
  • Prepare, modify and finalize invoices in the format outlined by the client or billing attorney
  • Set up multi-payers and fixed fee matters
  • Submit invoices electronically to their respective websites; verify compliance and acceptance of e-bill
  • Submit budgets, accruals, timekeepers and rates for approval to various e-sites
  • Maintain firm timekeeper and client exception rates
  • Setup e-bills in DTE including mapping of task codes and authorized timekeepers
  • Setup e-bills for client or vendor including mapping matters, obtaining client case/claim numbers, submitting and maintaining timekeeper rate approvals
  • Provide e-bill invoice submission troubleshooting and edit LEDES file format as necessary


  • Provide Crystal and Custom Billing reports as requested by attorney
  • Respond to attorney inquiries regarding bills and provide payment history
  • Assist in special billing projects as requested by Billing Manager
  • Provide spreadsheet of billing histories and matter claim information for clients as requested
  • Assist other billing specialists with overflow work
  • Assist in additional billing related projects as they arise


Training & Experience

  • 5-8years of Billing Specialist experience; law firm experiencepreferred
  • Proficiency in e-billing programs and websites
  • Ability to multi-task and handle multiple priorities
  • Advanced Excel skills

Knowledge, Abilities & Skills

  • Elite Enterprise 3.9 or other related Legal software programs
  • MS Outlook
  • Word for Window
  • Excel
  • Crystal Report Writer
  • DTE
  • Knowledge of various e-sites including Sharedoc, Tymetrix 360, CT Tymetrix, Allegient, Litigation Advisor, Data Cert, LawTrac, Counsellink Serengeti, Smart Invoice, Legal Exchange, Legal Precision, Pace, Legal Cost (Sims)