Mediware Information Systems, Inc. is a fast growing Top 100 Healthcare Software company. We design and build products that are inspiring and make a real impact in people’s lives. We have 1000+ employees across the US, UK and Netherlands. Mediware’s portfolio of solutions currently includes long-term services and supports, behavioral health, blood solutions, cellular therapy, home care, medication management, rehabilitation and respiratory therapy.
The Billing Specialist is responsible for managing the client invoicing for all clients associated with the assigned division. This includes the timely and accurate contract set up for client contracts with the assigned Mediware divisions and will manage the client relationship and address all invoicing related inquiries. You'll be responsible for all execution invoicing related to client contracts associated with their assigned Mediware divisions. The Billing Specialist will manage the recurring invoicing related to all clients associated with the assigned Mediware divisions timely and accurately. Any credits, revisions, etc. to invoicing will be managed by the Billing Specialist. This role will also assist the Revenue Accountants in general ledger reconciliations
Principal Functions of the Job:
Contract Entry and Execution Invoicing
Review signed Contract submitted by Contract Management for completeness. Create new clients if needed in Master AR file and Great Plains. Enter contract into Great Plains for all elements of the contract in a timely and accurate manner. Upon contract set up approval, generate all execution invoicing for the contract.
Process Monthly Recurring Invoicing
Review the recurring invoicing trends and validation to check for accuracy around renewals. Create new price books for renewals. Set up Field Service contracts for renewals. Process monthly invoicing in a timely and accurate manner. Ensure appropriate documentation is retained for invoicing audit. Resolve any issues in the recurring invoicing process.
Review and validate transactional detail files from third party vendors. Prepare transactional invoicing files for system processing. Validate invoicing data for completeness and accuracy. Process transactional invoicing in a timely and accurate manner. Ensure the appropriate documentation is retained for invoicing audit.
Billable Travel Invoicing
Process the monthly billable travel invoicing in a timely and accurate manner. Ensure the appropriate documentation is retained for invoicing audit.
Credit/Debit Memo Processing
Ensures all appropriate documentation and approvals have been met for credit/debit memo processing. Process system credit/debit memos. Updates the Credit/Debit memo log for tracking purposes.
Bachelor’s Degree in Finance or Accounting; 5 years of work experience in Finance, Accounting, Contracts or Billing will be considered in lieu of the Bachelor’s degree
Advanced proficiency in Microsoft Office, specifically excel
Excellent troubleshooting, listening and problem-solving skills
Able to work in a fast paced, deadline oriented environment
Must have quick and accurate alphanumeric data entry skills
Works well in a team environment