Perform project setup in Costpoint to support billing and project reporting based on contract requirements. Prepare routine invoicing in an accurate and timely manner for billable activity. Prepare retro and final closeout billings in a timely manner. Ensure appropriate supporting documentation is prepared/submitted with invoicing and appropriate approvals are obtained prior to submission. Submit invoicing via WAWF, customer portal, and other methods of submission based on customer requirements. Reconcile invoicing to MOCAS disbursement reports to resolve discrepancies and identify required funding realignments. Generate A/R and Unbilled sub-ledger reports as required to manage A/R tasks. Monitor open receivables, ensure prompt collections, and document status of overdue accounts. Work with internal and external customers to address inquiries, resolve problems, and ensure accuracy of billing. Communicate effectively with customers via phone, email or mail. Assist other billing specialist in a senior role. Serve as back-up to A/R Supervisor as required. Maintain accurate and thorough files in accordance with company policy and accepted accounting practices. Ensure compliance to financial policies and procedures. Assist with projects as needed.
Five + years extensive Deltek Costpoint experience with project set up and government billing required. Extensive experience processing retro and final closeout billing required. Must have strong work ethics, reliable, well organized and a self-starter. Ability to communicate effectively and interact with other employees and customers in a professional manner. Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness. Proficient in Costpoint, MS Excel and good understanding of MS Office Suite. College degree in accounting, business administration or related study desired.