he Associate Director, under general direction, assists the Director in all aspects of departmental operations and maintains responsibility for major functional unit(s) within a department.
Essential Duties and Responsibilities
- Serves as part of departmental leadership team.
- Leads strategic planning for areas supervised and assists Director in developing and implementing overall departmental strategic plans.
- Responsible for annual budget preparation and expense control for areas of responsibility and provides input into overall department budget.
- Establishes performance goals and measures to evaluate the success of areas of responsibility.
- Assists Director in formulating and implementing policies and procedures. Supervises and directs staff and activities of project teams or functional areas.
- Oversees the coordination of programs, ensuring program goals are consistent with departmental and University missions.
- Serves on various University, division, and departmental committees and represents department at various State and National associations.
- Ensures compliance with unit, department, University, and government standards, policies, and procedures.
- Develops reports, analyses, and surveys for Director.
- Completes special projects as requested by Director.
This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
- Serve as Primary Designated School Official (PDSO) and Responsible Officer (RO)
- Serve as main point of contact with the Student and Exchange Visitor Program (SEVP) and supervise all non-immigrant visa and immigration SEVIS processes and services for international students enrolled at TAMIU on a F-1, F-3 and J-1 visa;
- Advise international students on F-1, F-3, and J-1 visas to support compliance with SEVP regulations; such as visa adjustments, employment, travel, and re-entry into the country.
- Train and supervise DSOs/AROs to assure ongoing competence and compliance with SEVP requirements;
- Registers, coordinates and monitors all documentation and reporting regarding international students' information through SEVIS to ensure accuracy and compliance with DHS regulations. Supervise certification and re-certification processes under SEVP for F-1, F-3, and J-1 visas;
- Research, interpret, and apply federal and institutional rules and policies to the specific situations of international students in F-1/F-3 or J-1 non-immigrant status.
- Verifies documentation to determine eligibility for immigration documents. Prepares and issues immigration documents for students, scholars, and dependents. (e.g., I-20/DS20, OPT, CPT, extensions, reduced course loads, etc.)
- Administers all aspects of immigration related student and scholar applications, which includes but is not limited to filing applications, petitions, extension, etc., following-up as necessary USCIS on application errors, delays, and inquiries, and compliance with USCIS requirements.
- Plan and lead the international student arrival process and orientation, tend to all related issues each semester, and identify and oversee additional on-campus programming for international students that would benefit them while at TAMIU.
- Prepare operational and statistical reports for government agencies, educational institutes, university leadership, and to support office objectives;
- Provide training on new technology and systems
- Establish and maintain relationships with key partners within and outside of the college.
- Participate in committees, regional and national professional meetings in order to stay current with international student advising policies and practices.
- Assist with study abroad programs and procedures
- Participate as a passport agent
- Organize and assist with international education organizations and programing
- Supervise and train office student employees.
- Assist with the management of social media platforms
- Education – Bachelor’s degree Social Sciences, Education, Business, Student Affairs, International Relations/Affairs, Art, Humanities, Communication or related field
- Experience – Eight years of related experience with a minimum of 3 years supervisory experience.
- An equivalent combination of education and experience may be considered.
Preferred Education and Experience
- Master’s in Education, International Education, Social Sciences, Business, Student Affairs, International Relations/Affairs, , Art, Humanities, Communication or related field.
- Relevant experience in higher education
- Experience in higher education software – Ex: banner
- Experience with immigration legislation, SEVP, and the SEVIS system, and eligibility to become a PDSO and RO according to DHS rules and regulations.
Knowledge and Abilities
- Word processing, spreadsheet, and database applications.
- Multitask and work cooperatively with others.
- Communicate clearly and effectively to ensure understanding.
Preferred Knowledge and Abilities
- Use of higher education software – Ex: banner
- Use of Student Exchange Visitor Information System (SEVIS)
- Interact with diverse populations