The Division of Student and Enrollment Services (SAES) has an outstanding opportunity for an ASSOCIATE DIRECTOR OF FINANCE, HR AND ADMINISTRATION. The Division of Student and Enrollment Services oversees departments/functions such as Admissions & Recruitment, Financial Aid, Registrar and Records, New Student Programs, Career Development, Student Activities/Organizations, Student Counseling, Disability Services, Residence Life & Housing, Student Leadership, Student Conduct and like programs and supports campus programming and initiatives such as Commencement and Convocation. The Associate Director reports directly to the Vice Chancellor for SAES and operates as part of the Office of the Vice Chancellor team. This position fulfills a critical role as part of the SAES leadership team and oversees finance, administrative and compliance functions for the division. As such, the Associate Director has a comprehensive range of administrative and operational responsibilities, including but not limited to: Fiscal planning and budgeting, oversite and compliance for human resource planning, training and operations, compliance and risk management, emergency and safety planning and facilities planning and oversite. The Associate Director has the opportunity to contribute significantly to UW Tacoma’s strategic goals related to workplace culture and campus growth.
Oversee development, implementation and evaluation of standardized divisional financial management policies and procedures. Responsible for fiscal operations of the division to include short and long-term budget planning and ensuring activities are carried out in a fiscally responsible manner. Maintain internal controls and ensure department compliance with University policies and procedures and local, state and federal regulations; ensure compliance with contractual obligations and maintain contract timelines. Provide support to divisional staff with fiscal responsibilities and ensure compliance with SAES operating procedures. This position may also serve directly or indirectly as compliance officer for student funding committees and advise students and staff accordingly
Oversee development, implementation and evaluation of divisional human resources and payroll actions in accordance with University of Washington policy and procedures. Responsible for creating and maintaining consistent hiring, onboarding, training and separation practices across the division, including for student staff, as well as oversite of staffing policies that contribute to or ensure fair and equitable employment standards. Serve as SAES lead on all functions in WorkDay - UW’s HR and payroll management system. Oversee divisional timekeeping efforts, records-maintenance and SAES staff members’ participation in required and recommended trainings. Position will also track staff professional development participation and assist in development of employee recognition programs for the division.
Oversee emergency planning efforts and training for Student and Enrollment Services units and provide facility oversite. Position will serve as the lead coordinator for ensuring staff is trained an aware of emergency operating procedures. Will work with UW Tacoma Campus Safety and Human Resources to ensure the division is well prepared for a variety of emergency situations. In addition, this position will analyze, track and maintain records of the physical spaces within the division considering current and future needs.
Oversee implementation and evaluation of UW and SAES IT policies and procedures. Implement and maintain standardized IT policies and procedures across all operating units within SAES. Coordinate technology improvements within division and maintain records of SAES equipment software, and licenses. Assist with creation of SAES intranet site.
In addition, the position may serve on SAES, UW Tacoma, tri-campus and community committees and perform other duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Master’s degree in Higher Education, Public Administration, Organizational Development, or related field; Familiarity and experience in state financial budget systems, administrative codes, and laws.
Three (3) years of student accounting systems, or related business or administrative experience to acquire knowledge of financial management, budget administration and accounting practices, human resources, and/or principles and general administrative/managerial functions.
Must be technologically proficient with demonstrated experience integrating data from multiple sources, utilizing and creating databases and creating compelling and clear data visualizations.
Must be a learning-oriented professional with a strong theoretical base and practical experience in process improvement.
Must possess knowledge, special skills and ability to establish cooperative working relationships with students, campus departments, and the public; train, plan, organize, supervise, and coordinate multiple assignments and projects; and work independently
Strong oral and written communication skills with the ability to work within a multi-cultural environment.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
In depth knowledge and experience with one or more of the following: shared services, project management and/or process improvement (e.g. Lean, SixSigma).
Experience presenting fiscal, administrative operations and/or process-improvement related topics on a university, local, regional or national level
Membership in appropriate professional organizations to include SHRM, NACUBO, etc.