The Associate Director, Accounts Payable is responsible for managing the agency’s accounts payable process and function in a professional and knowledgeable manner. This position directs and oversees the daily management of the accounts payable unit staff and processesassociated with the payment of invoices and employee advances reimbursements, ensuring the accuracy of the entire process as it relates to vendor and employee payment, processing purchase orders, employee reimbursement reports, receiving, invoices and payment of invoices and communication with internal stakeholders (buyers). This position ensures agency policies and procedures are being adhered to as they pertain to accounts payable in addition with ensuring compliance with government authority requirements.
What You’ll Be Doing (Essential Duties)
Accounts Payable (65%)
- Manages all employees of the accounts payable unit and is responsible for the performance management and hiring of the employees within the unit.
- Manages the vendor master file and ensures all responsibilities around vendor management are met including upholding proficient communications with internal and external stakeholders such as employees, sub awardees, and vendors.
- Manages the daily responsibilities of the accounts payable processesassociated with the payment of invoices and employee advances and reimbursements and the related transactions affecting the expense ledger.
- Ensures effective and timely communication with external and internal stakeholders.
- Manages accurate and timely closing procedures for week and month end, including oversight over the related balance sheet accounts, posting of wire payments and other transactions to the general ledger including expense ledger reclassifications.
- Supports the Controller with the annual audit, year-end financials, and tax return preparation by preparing schedules and providing supporting documentation as needed.
External Reporting and Risk Management (10%)
- Ensures timely collection of IRS W-9/W-8 forms.
- Responsible for the timely submission of 1099 and 1042s forms, state sales and usage taxreporting.
- Researches latest IRS requirements for vendor and staff expenses and analyzes impact on agency related policies and forms and implements necessary changes.
- Performs risk assessments and analyzes current and identified potential risks that effect the accounts payable process.
Innovation and Internal Controls (25%)
- Identifies opportunities for process improvement throughout the organization and leads special projects, as needed.
- Establishes and maintains internal controls and reporting related to accounts payable transactions including Agresso expense ledger and agency record retention policies.
- Accountable for updates to the Finance Manual and policies as they pertain to accounts payable and related training for employees.
- Have a minimum 5-7 years' experience high volume Accounts Payableexperience with at least two years of supervisory experience
- Bachelor’s degree in Accounting or related field
- Strong level of technical and/ or managerial knowledge, skills, and experience to direct the operational activities of a unit or team, or provide technical advice, guidance and management related to various size programs, grants or projects
- Computer fluency; Microsoft Word, Excel, PowerPoint, Access
- Knowledge of relevant accounting principles and application of GAAP
- Strong analytical, project management and problem solving skills
- Ability to communicate effectively, both verbally and written
- Requires high degree of responsibility, ability to prioritize and handle multiple, concurrent tasks and supervisory skills
- Must maintain the utmost of integrity in all aspects of the position
- Fund/Not-for-Profit accounting/Finance experience
- Accurate and detail oriented, with ability to see the big picture
- Ability to complete work in a timely manner while working on simultaneous tasks
- Ability to maintain high quality of work, both in presentation and accuracy
- Ability and desire to learn new concepts/skills quickly
- Ability to conduct trainings for non-finance staff
- Strong problem solving, analytical, and organizational skills
- Ability to make independent decisions, while keeping supervisor appraised of important matters
- Ability to anticipate and plan trends and workload
- Strong interpersonal skills
- Develop/maintain an excellent rapport with, and anticipate and respond to, stakeholders/customer needs
- Willingness to travel
What’s In It for You
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities as well as language learning opportunities.