Assistant Vice President, Strategic Business Services ( MPP II )

California State University   •  

Pomona, CA

Industry: Education, Government & Non-Profit

  •  

5 - 7 years

Posted 43 days ago


DEPARTMENT


The Strategic Business Services function within the Division of Administrative Affairs is responsible for the University's Purchasing, Contracts, and Asset Management unit; the Distribution and Graphics Communications unit; and the Event Venues and Meeting Spaces unit. Strategic Business Services is a collaborative service operation that develops, with internal and external partners, initiatives to strategically reduce cost and implement strategies to provide cost avoidance while ensuring services that support the campus community.


DUTIES AND RESPONSIBILITIES


The Assistant Vice President, Strategic Business Services, directs all activities within the Strategic Business Services section. With an emphasis on continuous improvement and cost efficiencies acts as the subject matter expert and represents the University when coordinating matters with representatives of the Chancellor's Office, other California State University campuses, the University of California system and the State of California as they relate to strategic supply chain management, contracts administration, fixed assets, graphics communications, receiving and distribution, mail services, records management, and event venues and meeting spaces. The incumbent analyzes and develops strategic direction for key sourcing initiatives and sets strategies related to vendor assessments and purchasing terms and conditions to help ensure products or services ordered are delivered on time at the best quality and value; identifies and implements new technologies for process improvement and enhanced customer service; collaborates with internal business partners to understand demand and supplier trends, and analyzes financial information related to total cost of ownership to identify opportunities for improvement and cost savings/avoidance. Joining shared service efforts for system-wide consensus on methodology for cost savings, setting cost savings and cost avoidance goals, revenue generation, and the development of best practices and procurement standards and tools, the incumbent demonstrates strong leadership skills through the ability to influence, motivate and challenge people to implement lean strategies, achieve streamlined and efficient objectives, and demonstrate core values. The incumbent creates an environment that attracts a talented workforce, supports and cultivates team members, and rewards positive contributions; provides opportunities for professional development through professional associations and Cal Poly Pomona and California State University training modules that allows staff to keep pace with changing technology, regulatory requirements and best practices; and prepares and delivers performance reviews for management and staff. Experience with and interpretation of laws and principles in government purchasing and contracting through the State Administrative Manual, State University Administrative Manual, Education Code, Government Code, and Chancellor's Office correspondence, including the development of strategies to reduce costs and improve the efficiency of the contracting process in support of institution goals and objectives; and recommends, develops, and implements campus policy and procedures in response to the changing campus environment. The incumbent directs current and conceives of new revenue generating initiatives and their implementation; manages the University's events and space management office directing the cost benefits analysis that supports initiatives that generates funds for a variety of purposes; provides oversight and monitors accounts that support reconciliations, transfers, deposits and/or refunds, expenditures, and chargebacks related to events; and ensures up-to-date information for the marketing of space to internal and external customers for filming, conferences, trade shows, and other events. The incumbent directs and administers legal and appropriate avenues of services for a University with more than $100 million in spending (including, public works projects and traditional purchasing of supplies and services); directs the maintenance and analysis of the Strategic Business Services $2.5 million budget (ongoing and one-time funds) and expenses and ensures financial accuracy of information to be used for University budget and expense projections. and performs other duties as assigned.


MINIMUM QUALIFICATIONS


Graduation from a four-year college our university in business administration, accounting, public administration or related field AND five to six years of business management experience with a combination of the following: (a) procurement, contract administration, distribution of a variety of supplies, materials, and equipment; (b) contract preparation and administration; (c) managing revenue generating organizations and their complex budgets; (d) graphics communications; and/or (e) mail distribution. The candidate must have a minimum of seven years of progressive experience in management within a large or a medium size organization; thorough and applied knowledge of procurement and contract management law experience; hands-on experience with analytical and management reporting; working knowledge of automated procurement systems (preferably PeopleSoft); experience using lean six sigma; excellent communication and interpersonal skills; and excellent strategic planning and organizational skills required.


PREFERRED QUALIFICATIONS


MBA is preferred. University/college, and/or public agency experience; Certified Purchasing Manager (CPM) or other professional certification; and Lean Six Sigma Belt (Green, Yellow, Black) Certification(s) is desirable.


APPOINTMENT AND SALARY


Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits.


CLOSING DATE AND HOW TO APPLY


Review of complete applications will begin July 1, 2019 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job # xxxxx. All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position.


BACKGROUND CHECK


A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.


ADDITIONAL INFORMATION


Cal Poly Pomona is a smoke and tobacco-free Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp