Responsibilities: The Assistant Corporate Secretary will:
- Provide a broad range of support for the corporate governance activities for the Board of Directors of BNP Paribas USA, Inc. (the “Company”), the holding company for certain BNP Paribas legal entities and operations in the U.S. including its broker dealers and retail banks. Also supports the U.S. Risk Committee composed of members of the Board Risk Committee.
- Assist in the preparation and distribution via Board portal to the Board and Board Committees meeting notices, agendas and materials in accordance with the Company’s organizational documents and practices
- Oversee process for signatures of finalized minutes and corporate actions
- Plan, schedule, and arrange all Board and Board Committee meetings
- Assist with drafting routine resolutions and other Board documents
- Prepare certificates of incumbency
- Maintain custody of minute books and records, approvals, and filings, stock certificates and stock ledger file, records of delegated authorities, incumbency certificates, Corporate seal, and Board and Committee contact lists
- Administer, manage, and maintain the electronic Board portal
- Research corporate governance best practices and prepare analyses
- Collect from Board and Committee secretaries matters discussed at meetings that require follow up and ensure that such matters are addressed and completed
- Provide timely responses to clients’ and internal requests for information relating to corporate actions and records
- Process Directors’ fees and Expense Report Reimbursements and ensure distribution of director compensation statements.
- Handle and coordinate travel arrangements, international and domestic, for directors as requested.
- Organize and maintain written and electronic OCS files; assist in the coordination of information and document management of the OCS corporate records
- Have a reporting line into the Corporate Governance Counsel in the Office of the Corporate Secretary but must work closely, and coordinate, with the legal teams and other governance personnel in the Company’s subsidiaries and related operations in New York and San Francisco. It is critical that this position work collaboratively and transversally across all U.S. operations.
Minimum Required Qualifications:
- College degree or equivalent combination of training and experience
- 5 - 7 years equivalent or transferrable experience at a financial institution or large complex company
- General knowledge of corporate governance
- Experience in working with board of directors and senior officers
- Consummate professional – mature, articulate, thoughtful and good listener
- Excellent drafting, proofreading and editing skills
- Excellent communication (written and verbal) skills
- Flexible and able to prioritize in accordance with changing needs and time constraints
- Proven ability to work independently and multi-task in a fast-paced environment
- Extremely organized with a proven track record of successfully coordinating and planning meetings and activities of board of directors and senior officers
- Advanced computer skills necessary for formatting documents, reports, presentations and spreadsheets using the Microsoft Office suite of applications
- Experience with coordination of travel arrangements, international and domestic
- Proficient in using Board Portal software tools
- Flexible schedule as needed to respond to Board demands; ability to work early/late hours when necessary.
- Fluency in French a plus
- Project management experience is a plus.