The Assistant Managing Attorney – Western Region assists the Managing Attorney in guiding the litigation process from commencement to resolution. The AMA renders advice on a wide range of procedural issues and strategic concerns arising in all stages of the litigation process. In addition to providing detailed analyses of federal, state and local rules of procedure, the Assistant Managing Attorney will assist with overseeing the day-to-day operations of the Managing Attorney’s Office, supervising court filings, calendaring critical deadlines, and reviewing papers for compliance with local rules and practices.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Coordinating and performing calendaring functions, which may include some or all of the following: maintaining a calendar of litigation deadlines for all contested matters utilizing a firm-approved calendaring program, and regularly communicating deadlines to firm-wide litigation teams using the best available means; preparing additional calendar reports upon request; adhering to firm wide best practices in calendaring.
- Coordinating and performing court services functions, which may include some or all of the following: researching and retrieval of court documents in paper and electronic databases; reviewing and filing of client and Firm court documents in paper and electronic form; and processing daily litigation mail; coordinating the use of process servers for the office.
- Filing responsibilities may consist of maintaining an awareness through the case calendar and other means of upcoming filing deadlines, communicating the deadlines to the litigation team in advance, coordinating staff and resources needed for timely filing, confirming confidential material has been redacted, reviewing the filing for both content and format compliance with court rules, recommending corrections to the responsible attorneys, submitting a correct filing to the court, and completing the process with the distribution of courtesy copies, communications to the litigation team and other procedures
- Preparing procedural roadmaps to guide attorneys through complicated court filings.
- Maintaining familiarity with e-filing procedures and vendors for all courts relevant for the office’s litigation practice; arranging for e-filing training for staff, and participating in the e-filing process at the request of attorneys.
- Providing advice to litigation attorneys regarding forms of pleadings and interpretation of court rules in local and remote jurisdictions.
- Coordinating service of subpoenas, researching proper recipients.
- Coordinating court admissions for the office, communicating to attorneys and secretaries, directing the data collection and verification process, and establishing workflows for addressing incoming and departing attorney’s admissions; maintaining electronic court filing (ECF) passwords.
- Using Westlaw, LexisNexis, CourtLink, Lex Machina, and other research platforms to provide high level legal research with respect to procedural and strategic issues across many jurisdictions.
- Researching and communicating new developments concerning court rules and procedures.
- Drafting court forms and routine documents such as Notices of Appearance, Notices of Substitution and Applications for Admission Pro Hac Vice.
- Obtaining rules and forms, both in print and online; communicating with court clerk offices when necessary to confirm current rules and procedures.
- Working with the Managing Attorney to develop and present attorney and staff training programs; participating in orientation of new local office attorneys and staff.
- Coordinating with other areas and departments of the firm where overlap exists to develop efficient procedures and communications which streamline processes and satisfy various department needs.
- Completing special projects on various issues as needed.
- Knowledgeable in federal procedure and California state rules of procedure. Ability to research and analyze procedural rules and statutes as necessary.
- Effective written and verbal communication skills. Excellent presentation skills. Knowledgeable in various litigation-related deadlines and methods of calculating dates.
- Demonstrated business acumen; ability to think critically and use sound judgment under tight deadlines.
- Ability to provide excellent client service. Receptive and responsive to client needs. Solution-driven.
- Ability to effectively collaborate and develop productive working relationships with team members, other administrative groups, and clients.
- A J.D. degree from an ABA-accredited law school is required, preferably barred in California.
- A minimum of three (3) to four (4) years of experience as a practicing litigation attorney and/or attorney in a Docket/Calendar/Litigation Services environment is desired.