11 - 15 years
Posted 204 days ago
Assistant Director Finance & Administration Procurement is responsible for the centralized IT agency procurement of all materials, goods and services. Manage procurement by providing complete and continuous oversight, direction and support ensuring timely procurements necessary for sucessful operations while adhering to MTA guidelines. Responsible for coordinating, reporting and resolving issues related to all aspects of IT procurement. The position will work closely with the IT operating budget and capital budget staff to ensure funds are available to support IT goals and daily activities, including unbudgeted critical needs that arise. Serve as liaison with MTA and Agency Procurement areas and various Controller divisions within the MTA agencies.
This position is responsible for Board staff summary and packages for IT purchases.
Importantly, with the introduction of the ServiceNow System within the IT Department and serving all MTA staff, this position has the added responsibility of collecting and maintaining important contract management and vendor data within the ServiceNow system relating to IT purchases, vendors and manufacturers, and other such tables that must be kept current for the system to operate.
Accounting Analysis and Vendor Resolution
Develop and maintain a consolidated contract and PO database and a requisition tracking system to ensure continuity of vendor services and annual budget compliance. Provide notification to IT Project Managers to ensure timely renewals with no break in service. Ensure timely submittal of renewal is submitted to avoid services interruptions and continuity of support.
Develop an annual spend requirements, aligning with the budget and financial needs. Validate the requisitions for potential savings in consolidating contracts. Outreach to MTA IT and budget staff to identify future procurement requirements as well as opportunities for savings and contract consolidations. Assist in explaining and resolving budget variances and support the budget function as needed.
Develop a process to establish a procurement roadmap of upcoming goods and services, and execution of contracts in a timely manner for continuous customer facing services.
Manage the full life cycle of the purchase include funding, procurement, award, and payment.
Provide procurement guidelines with respect to lead times, sole source procurements, justifications/specifications, RFPs, and other special situations.
Develop an annual procurement report, including cost saving objectives as well as process and efficiency improvements.
Identify potential Board items. Prepare documentation and presentation materials to prepare the CIO and Senior Director, BSC for Board member discussions related to procurement actions.
Leadership & Management
Familiarity with hardware and software licensing/maintenance issues and consultant contracts
Famiarity with current technology and information systems
Working knowledge of procurement terms and conditions, public and/or private sector purchasing (i.e., MTA Agency, NYS, NYC) and government regulations and NYS contracting provisions
Knowledge of Microsoft office suite
Strong quantitative, communications, and customer service skills is essential
Detailed oriented with strong organizationals skills
Strong written and oral communication skills
Excellent problem solving, analytical, interpersonal and administrative skills
Ability to exercise a high level of independent judgement and decision making
Education and Experience
Bachelor’s/Master’s degree in Business Administration, Finance, Public Administration or a satisfactory equivalent of education and progressively responsible experience may be considered in lieu of a degree.
A minimum of 10 years of Procurement and/or Finance experience with at least 6 years of progressive financial management experience.
Three or more years of procurement experience, with proven success and commitment to business problem solving. Specialization within the IT area desirable.