The Assistant Director of Project Management is responsible for assisting the Director of Project Management and directing a staff of project managers to ensure that the University goals and objectives are met on a variety of multi-discipline projects.
The Assistant Director assumes a level of responsibility for managing and supervising the contracting, administration and inspection of contract design, consulting, construction, renovation and repair projects at the University. The project management group delivers approximately 130 projects annually, including over $10 million per year on renewal and functional renovations and approximately $500 million in multi-year capital projects.
Assists the Director of Project Management and oversees the work of a group of project managers and assistant project managers to ensure resources are in place and that tools and reporting mechanisms are properly used.
Provides direction on a variety of topics. Seen as a department leader regarding internal and external policies and relationships. Results in projects that are well organized and clearly coordinated between all constituencies. Works with planners, engineers, project managers, and operations staff to develop the project scope, budget and schedule and preparation of contract documents for bid.
Supports the project managers and assistant project managers by attending meetings with user representatives, supervisors and others as necessary to define design and construction requirements. The result of these actions is that the projects are delivered for the established budget and schedule. Communicates clearly, diplomatically and professionally to staff and stakeholders; demonstrates good listening skills. Able to work with a variety of personalities, including clients, regulatory agencies, designers, contractors and senior administration.
Results in a positive working relationship with staff and clients, creates positive department image and enables a high level of coordination between all parties involved in the project.Generates clear reports and correspondence regarding complex project related issues. Presents complex and creative concepts to diverse audiences in oral, written and graphical formats. Assists in preparation of senior level presentations. Results in the clear conveyance of a variety of project related information including design, budget, schedule, scope of work and impacts on the internal and external communities.
Manages a portfolio of projects and understands the relationships of all projects to one another. As the primary contact with Operations staff, the AD identifies critical coordination points to avoid of conflicts between multiple projects, ensure compliance with the University Master Plan, and respond to emerging issues and concerns in an efficient and proactive manner.
Requires a Bachelor’s degree in architecture, engineering, or a related field. 10 years of progressively responsible management experience. Advanced knowledge of budget practices, employee supervision, and working with vendor contracts and services. Must have knowledge of applicable Building and Fire Codes. Ability to direct and converse technically with construction professionals regarding all aspects of building planning, design and construction. Experience working in a union environment preferred.
Advanced customer service, communication and presentation skills, including written communications. Demonstrated ability to negotiate and navigate in a complex, collaborative environment. Ability to use good judgment and provide exceptional leadership. Ability to plan steps and carry out multi-phase projects requiring problem definition and modified techniques, to coordinate work with others, and to modify methods and procedures to solve a wide variety of problems. Ability to direct and organize program activities and to establish program goals and objectives that support the strategic plan.
Ability to develop and evaluate policies and procedures. Ability to prepare and analyze reports. Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures. Ability to make administrative/procedural decisions and judgments. Experience in supervision of employees, including training, organizing, prioritizing, and scheduling work assignments. Ability to foster a cooperative work environment.