Assistant Controller (Administrator II)

California State University   •  

San Diego, CA

Industry: Education


11 - 15 years

Posted 42 days ago

San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on January 7, 2019. To receive full consideration, apply by January 6, 2019. The position will remain open until filled.

For more information on San Diego State University, please click here.

Position Information
This position is in the Management Personnel Plan (Administrator II) and earns management benefits including medical, dental, vision, $100,000 life insurance plan, and the CalPERS pension plan. For more information on benefits included for this position, please see the benefits summary.

This is a full-time, benefits eligible, at will position. This position is designated exempt under FLSA and not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m. but may vary based on operational needs.

Reporting to the University Controller, the Assistant Controller has the opportunity to make significant positive impacts to SDSU and its students. The Assistant Controller is responsible for the effective oversight and management of Student Account Services, the SDSUcard office, and Financial Systems Management and Analysis. These areas have regular direct interaction with students and others on campus. This position provides coordination and acts as a liaison between these areas and campus departments and vendors who provide services within these departments. This position must have excellent communication skills and will present to large groups on a regular basis. This position collaborates with many groups on campus as it relates to policies, procedures and special projects. This position will also provide oversite as needed to Accounts Payable, Accounting Services and Financial Reporting. Other duties include interpretation and application of fiscal policies and procedures in accordance with federal, state, CSU system and university regulations and policy.

The Assistant Controller works with the University Controller to manage the integration of the university finance system (Oracle) with financial operations and actively analyzes financial information through the use of queries, spreadsheets, databases, and other reporting tools for management oversight in conjunction with the Budget and Finance Department and other university organizations. The Assistant Controller works collaboratively with internal and external constituents to provide maximum efficiency and customer service.

The Assistant Controller assists the University Controller in maintaining the integrity and accuracy of the financial accounting system; assists in the preparation of required reports including submissions to the CSU Financial Information Record Management System (FIRMS), State Controller's Office (SCO), external auditors, and internal university units; formulates procedures and operating policies; reviews systems, procedures and controls for efficient use of University resources; interfaces with various state and federal agencies on fiscal operations and financial reports; is responsible for certain ad hoc reporting and other functions as assigned by the University Controller, the Associate Vice President for Financial Operations or the Vice President of Business and Financial Affairs and performs other related duties as assigned.

The Assistant Controller is responsible for the analysis, review, recording and reconciliation of all transactional activity processed by Student Account Services that feeds in from the sub-ledger modules and ultimately resides in the General Ledger. Utilizing the highest degree of accuracy, analysis and reconciliations are performed on a monthly basis. In addition, the Assistant Controller is involved in the Legal Year-End Close of the accounting records and reporting to the Chancellor’s Office and the State of California.

The Assistant Controller is also responsible for the applications/systems utilized by Student Account Services and the rest of the campus to process/access financial transactions such as student and third party payments, campus invoices, financial aid disbursements, fee reconciliation, etc. This position also ensures that the data provided is accurate, secure, and timely and that these systems and procedures comply with campus, CSU, and Federal regulations.

In conjunction with the Controller, the Assistant Controller is responsible to recruit and retain a diverse staff of well-qualified and high-performing professionals; consult with and advise University management, faculty and staff on financial issues; recommend alternatives in creating and implementing University-wide financial policies and procedures; establish and monitor appropriate procedures and systems to assure necessary controls on all financial transactions ensuring an appropriate internal control environment for the University; responsible for accounting policy and procedure in accordance with the legal basis of accounting, assist in the annual closing of the accounting records; assist in the completion of the annual audit and publication of the audited financial statements consistent with governmental accounting standards ensuring that the University accounting records and other reporting documents reflect a true and accurate financial record; develop and maintain strong collegial contacts throughout the University and with national professional organizations; understand how various stakeholders throughout the University value and use services provided by the University Controller's Office.

For more information regarding Business and Financial Affairs, please click here.

Compensation and Benefits
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

Minimum Qualifications

Graduation from a four year college or university with a degree in Accounting or a related field.
Minimum ten years of progressively responsible experience in the finance area in higher education, including managing a large and varied staff.
Experience managing the operations of Accounts Receivable, Cashiering, Accounts Payable, Accounting Services, and Financial Reporting
Ability to research and analyze complex finance and accounting data
Experience with design, implementation and upgrade of a complex database system for student accounting and/or full suite of integrated accounting software to include General Ledger, Accounts Payable, Fixed Assets and Accounts Receivable.
Experience with business process design and improvement
Experience with detailed written and oral communication, including presenting complex topics to large groups.
Experience collaborating with diverse groups on complex projects.
Proficiency in Microsoft office suite including Excel and Word.
Working knowledge of accounting principles.
Preferred Qualifications and Specialized Skills

Having a CPA license is preferred.
Experience with Higher Education is preferred.
Experience with Cashiering and Accounts Receivable is preferred.
Ability to detect and resolve potential issues before they become critical.
Ability to deal with difficult or challenging employees or customers.
Ability to prioritize and manage multiple demands in a dynamic environment.
Ability to read and interpret complicated rules and regulations and apply and/or develop campus policy in compliance with such.
Application Procedures

Applicants with disabilities requiring assistance may call (619) 594-3953.

General Information

All management and executive employees shall be required to provide a written statement to the appropriate administrator of any and all outside employment. Employees shall also provide a written statement of outside employment if a written request by an administrator is made.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.3

Job ID: 6840