Administrative Service Manager

FirstGroup   •  

Arlington, VA

Industry: Transportation


5 - 7 years

Posted 47 days ago

This job is no longer available.

First Transit is seeking an Administrative Services Manager to manage the all accounting functions of the location and to be a key manager in the overall success of the operation. The manager will support and partner with the General Manager by providing recommendations and changes.

First Transit is proud to offer:

  • Tremendous Career Advancement Opportunities due to a strong presence all across North America
  • A comprehensive benefit package, paid holidays & vacation, medical & dental, 401 (k)
  • A great work environment

Our Administrative Services Managers are responsible for:

  • Manages all accounting functions of the location including: payroll, billing (including trip editing function), accounts payable, accounts receivable, fare collection, reconciliation, month - end closing procedures and accruals, budget preparation, benefits costs, all financial and operations reporting requirements
  • Participates as a key manager in the overall success of the operation. Manages subordinates by supplying appropriate goals, feedback and follow up
  • Prepares daily reconciliation of Driver manifests
  • Reconciles the cash fares and all fare media handled by the location
  • Supervises all revenue room and reconciliation personnel functions
  • Investigates and reconciles all discrepancies involving the revenue room and Driver daily manifest
  • Makes recommendation to the General Manager (GM) for actions needed as results of investigations and has the authority to recommend changes in policy and procedures
  • Directs the accomplishment of special projects involving the analysis of data, the collection of information from a variety of sources and the identification or areas of concern and makes recommendation of cost saving and efficiency improvements
  • Administers accounting data and payroll
  • Prepares the monthly forecast along with all analysis and variance explanation
  • Responsible for performing all end of the month functions including submitting accruals, analyzing P&L statements, making corrections and providing variance explanations
  • Submission monthly client invoice with all supporting detail. Verifies the accuracy of the billing and the collection of the billing
  • Creates the annual budget with the input of the GM and supporting staff
  • Ensures that all contractual and legal obligations/ mandates are met
  • Manages the security of petty cash fund and manual checks
  • Prepares contract correspondence, management records, schedules
  • Maintains contract files and records
  • Assist in the coordination of employee benefits at the contract level
  • Inputs and extracts data from fleet MIS system to provide data of management client
  • Procures office equipment and supplies
  • Manages the security of petty cash fund and manual checks
  • Ensures that all company policies and procedures are being followed appropriately
  • Other duties assigned

To be an Administrative Services Manager, you'll need:

  • A minimum of three (3) years' experience of transit organization administrative services for a fixed route bus system
  • A Bachelor's Degree from an accredited college/university in public administration which maybe substituted with an additional five (5) years of fixed route transportation experience
  • Computer skills to include Work processing, spreadsheet analysis, database management, graphic presentations and relevant standard software applications
  • Ability multi - task, prioritize, coordinate Microsoft Works products