Administrative Director of GME

HCA Holdings, Inc   •  

Brooksville, FL

Industry: Healthcare


Less than 5 years

Posted 44 days ago

This job is no longer available.

The Hospital Administrative Director of Graduate Medical Education (Hospital ADME) is responsible for maintaining oversight of the accreditation process for each individual specialty program as well as the institutional accreditation for programs in their specific hospital. The Hospital ADME may either support a single hospital campus or supervise several campuses. In addition to the accreditation matters, the role exists to direct the administrative operations and maintain appropriate oversight and daily management of all medical education programs which may also include undergraduate medical education at the defined hospital facilities. Program compliance with accrediting and regulatory agencies is critical to the success of the program(s). The Hospital ADME will make formal recommendations for improvement based on accreditation requirements for both the institutional and program accreditation. The ADME will assist and guide initiatives as directed by the DIO, Division or Corporate Leadership to open new residency programs.


Readiness and Accreditation

  • Supports and monitors all resident activities via the program directors and residency coordinators
  • Daily operations include:
    • Ongoing readiness for Institutional review by ACGME
    • Securing necessary paperwork
    • Obtaining necessary approvals/signatures
    • Facilitation of affiliated agreements for learners
    • Yearly audits of each specialty area as designated by the Division or Corporate Leadership and/or program directors
    • Facilitates necessary training and orientation of both GME staff and residents
    • Involved in all correspondence with ACGME at the institutional and program levels
    • Oversight of resident duty hours
    • Oversight of resident supervision
    • Evaluation requirements
    • Execution of inter-institutional affiliation agreements
    • Development of mechanisms to ensure appropriate teaching of ACGME competencies
    • Supervision of GME program staff

Program Development

  • Assists the hospitals with the creation of new programs through the application building process which may include serving at the initial program support during the application and accreditation phase
  • This includes working with corporate resources to gather the needed information to support new program accreditation
  • Drives efforts to advance residency education through accreditation. This includes:
    • Communication to program directors
    • Tracking accreditation status of programs
    • Program changes
    • Addressing citations regarding patient care
    • Oversight of program accreditation and maintenance of institutional accreditation
  • Participation in special review process and assessment of annual program improvements and assist in reporting action steps to the Division or Corporate Leadership and related program directors
  • Oversee resident liaison meetings, organize and chair GMEC meetings in the absence of the DIO

Management Responsibilities

  • Assist as needed to ensure that faculty agreements/contracts are being managed timely by each hospital
  • Assist hospital to ensure a smooth transition for PDs, APDs, and Core Faculty into employment by HCA
  • Supervises the daily activities of the Residency Coordinators to ensure institutional program guidelines are satisfied
  • Perform all needed evaluations for Residency Coordinators. While Residency Coordinators will support their individual Program Directors it is expected that the Hospital ADME serves as their supervisor for many HR and other systems responsibilities
  • Includes responsibility for performance appraisals(done in coordination with the Program Director), discipline, scheduling and any supervisory related duties
  • Developing and managing operating and capital budgets for related programs.
  • Assist Program Directors with resident remediation and referrals to the employee assistance programs and/or other external assistance programs as necessary

Program Leadership

  • Works in conjunction with GME Leadership Team to create or update Master Affiliation Agreements, Aggregate Agreements, assist Program Directors with Departmental Program Letters of Agreements between multiple institutions/departments, and also addresses legal and financial responsibilities related to residents, rotators, and medical students
  • Identify financial support needed to maintain residency programs according to institutional requirements set forth by the ACGME
  • Creates/Streamlines efficient pathways for entrance into the organization and for external resident rotators to acquire education training in the organizations computer system
  • Assists with policy development
  • Maintain documents relative to GMEC meetings and accreditation


• Minimum Bachelor’s degree from an accredited college or university and/or 3 years’ experience in a healthcare setting preferably medical education.

Preferred: Master’s degree from an accredited college or university and/or 3years’ experience in a healthcare setting preferably medical education.

• Minimum of 3 years of graduate medical education experience or an equivalent combination of experience and education is required.