Administrative Director

Northwell Health   •  

Manhasset, NY

Industry: Healthcare


5 - 7 years

Posted 63 days ago

This job is no longer available.

Responsibilities Include:

  • Coordinates administrative functions. Plans and supports program development of the department/division.
    • Coordinates activities including growth objectives, space allocation, procurement of technological equipment, data planning, developing goals and objectives, capital requirements and desired outcomes of programs. Serves as a liaison with Administration in planning, developing, implementing and evaluating operations.
    • Reviews comprehensiveness of programs on an ongoing basis and develops strategies for program adaptation to market changes.
    • Prepares reports and documents for CON applications. Plans and coordinates construction projects.
    • Monitors program components relative to criteria by regulatory agencies.
    • Works in collaboration with the Research Institute to oversee the research operations.
  • Demonstrates ability to manage department/division in a fiscally responsible manner.
    • Assists in preparation and monitoring of annual budgets (operational, personnel and capital).
    • Develops and presents annual departmental fund budgets for department/division, including forecasting of revenue trends and expense analyses.
    • Monitors budgetary variances and progress in budget revenue performance and communicates to department and administration.
    • Supports or may assist with key revenue cycle functions, including but not limited to: scheduling, verification of insurance and demographic, co-pay collection, charge capture and referral management.
    • Understands the department/division’s fiscal responsibility in supporting research initiatives.
  • Manages daily operations and all non-clinical personnel in department/ division and all related areas.
    • Hires, trains, disciplines and supervises staff. Evaluates performance and ensures efficiency in their roles. Completes appraisals on a timely basis.
    • Oversees scheduling (vacation, holidays) and ensures adequate coverage at all times. Performs related personnel functions.
    • Ensures staff members understand their roles and responsibilities. Supports continued growth of staff and offers opportunities for advancement.
    • Assists in developing and maintaining objectives, policies and procedures to ensure the efficient operation of department/division.
    • Strives to streamline operations and effectively apply new concepts and techniques for positive outcomes. Identifies and implements technology to improve operations.
    • Assigns work and sees that it is carried out correctly and efficiently.
    • Maintains accurate and current files on all department budgets, capital equipment request and programs related to operational issues.
    • Acts as a liaison between attending physicians, patients, visitor’s guests and staff.
    • Demonstrates ability to answer any questions that might arise when dealing with patients, physicians, or any matters regarding department/ division/physician office.
  • Coordinates and oversees the resources of multiple administrative disciplines/functions.
    • Coordinates efforts to prioritize needs of programs across departmental lines.
    • Demonstrates the ability to work with administrative leadership, chairs, physicians and other clinical personnel to develop, implement and oversee clinical programs.
    • Participates in monitoring and evaluating a program’s inception and performance and routinely monitors performance per volumes, referrals and trends.
    • Optimizes FPP billing practices and collection of Part B revenues.
    • Keeps abreast of all billing, coding and reimbursement related issues as they apply to division and facilitates staff education in regard to these changes.
    • Structures appropriate flow of data to ensure timely and appropriate management of clinical and financial issues, which may comprise patient care in the Department.
    • Establishes and maintains a working relationship with the physician staff with respect to their compliance and performance related to billing, coding and regulatory agency standards.
    • Oversees and coordinates Residency and Fellowship programs.
  • Ensures the continual efficient and compliant operational performance of the department/division.
    • Compliant with all JCAHO, NYS DOH, Public Health Law, Institutional and departmental rules and regulations and makes certain these are properly and completely addressed in Policy and Procedure Manual.
    • Reviews all changes in various regulatory agency standards and/or public health law and ensure that these are represented in the Policy and Procedure Manuals (after appropriate review with clinical and/or administrative personnel).
    • Ensures Department/Division staff adheres to system Corporate Compliance Program, HIPAA regulations and all other regulatory standards.
    • Identifies quality benchmarks utilizing regional and national data to monitor programmatic quality and identify opportunities for improvement.