Administrative Assistant to VP of Portfolio Services

Salary depends on experience
Posted on 02/19/18
Business Services
Salary depends on experience
Posted on 02/19/18

Job Description

What will I be doing? An Executive Assistant to the Vice President of Portfolio Services for Hilton Grand Vacations provides administrative and clerical support to designated departments.
Additional Responsibilities Include: 

  • Serve as the primary point of contact for the Vice President of Portfolio Services by greeting and assisting guests/clients, responding to requests in a timely, friendly and efficient manner and screening and prioritizing incoming and outgoing telephone calls and electronic communication.
  • Perform word-processing, typing, e-mailing, data-entry, filing, faxing, copying, processing mail and taking notes.
  • Create, manage and maintain a complex calendar
  • Manage the travel needs of Portfolio Services’ leadership
  • Track, monitor and prioritizes tasks and projects, collaborating with multiple parties of all levels and handling sensitive and confidential information.
  • Process documents for the Portfolio Services’ team
  • Enter, revise and approve entries for both salary and non-exempt employees in all timekeeping systems.
  • Complete payrollreports, including quarterly overtime incremental pay and bonuses.
  • Setup of new hires and refreshing existing team member registration on the time clock.
  • Enter and tracks IT helpdesk ticket requests
  • Enter supply orders and maintain inventory of supplies needed by the department.
  • Track expenses and adherence to budget. 
  • Enter requests for pickup and retrieval of documents being placed in storage or being requested from storage.

ADM000148

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