Administrative Assistant II- Sales Ops and Commercial Training & Development

Teva Pharmaceuticals   •  

Parsippany, NJ

Industry: Pharmaceuticals & Biotech

  •  

5 - 7 years

Posted 30 days ago

Job Description

Reporting to the Sr. Director, Commercial Training & Development, the Sr. Coordinator, Commercial Training & Development and Sales Operations, is to provide administrative, logistic, meeting and project support to both teams. Essential duties and responsibilities include:

  • Coordinating training events, including but not limited to Summit Meetings, Sales Academy classes, CFT events and conference registrations; including room set up, logistics, slides and catering
  • Stay consistently updated with procedures and policies for the team (ie; CT&D SOPs and Global Travel policy)
  • Proactively manage calendar and schedule meetings such as but not limited to: booking meeting room; set up and logistics including, registering guests, meeting materials, A/V, set up on-screen presentations, hard copy items, and catering (if needed)
  • Travel arrangements; air, ground transportation and hotel
  • Support department expense management, monitor expenditures and prepares expense reports as needed
  • Order office supplies upon request
  • Department timekeeping using KRONOS
  • Open and process purchase orders as needed and facilitate contract signing process
  • Responsible for department onboarding; including ordering IT equipment, appropriate server access, and training on administrative items
  • Maintain org charts using Visio
  • Manage and execute PO requisitions, contracts and invoices for department
  • Manage department budget (non-labor), reconciling with Finance
  • Create project-specific documents, spreadsheets and presentations serving as creative and quality control contact
  • Maintain and update department distribution lists

Qualifications

  • Pharmaceutical experiencepreferred
  • Minimum Education: Bachelors Degree
  • Experience Required: 5+ years experience in an administrative support role
  • Experience in fast paced, corporate environment.
  • Project management experience
  • Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook.
  • Basic knowledge of teleconference and videoconference services.
  • Must be able to maintain the highest level of confidentiality, integrity and discretion.
  • Must be able to multi-task and work with changing priorities.
  • Excellent verbal, written, organization and interpersonal skills required.
  • Client service oriented. Detail oriented.

Function

Administration

Sub Function

Administrative Services

Reports To

In process of validation