Administrative Assistant

Rose International Inc  •  East Peoria, IL

5 - 7 years experience  •  IT Consulting/Services

$80K
Posted on 02/27/18 by Gagan Kapoor
Rose International Inc
East Peoria, IL
5 - 7 years experience
IT Consulting/Services
$80K
Posted on 02/27/18 Gagan Kapoor

Position Title: Administrative Assistant

Position Number: 276633

Location: East Peoria, IL

Desired Skill Set:

Administrative, Administrative assistant, Lotus Notes, Travel Arrangements

Position Description:

Job Title: Administrative Assistant

Duration: 12months

Location: East Peoria, IL 61630

CandidateResponsibilities

? Full time support of Product Manager and staff of 5 people 

? Manage calendar for Product Manager ? create, cancel, accept and decline meetings. 

? Rationalize meeting conflicts 

? Order office supplies 

? Manage arrangements for personnel entering /exiting the product group (seating, office equipment, supplies, badge access, etc)

? Manage lease car reservations and services required of Peoria cars Book travel? including visas, passports, rental cars and hotels for domestic and international travel 

? Manage bookings for conference rooms Be the ?communicator? for the LTTT product group Send mass department emails when needed 

? Coordinate the monthly Large Tractor Update meeting presentations; line up guest speakers when needed (200 attendees) Order catering for meetings and customer visits when requested Set up service pin celebrations (calendar invite, speaker, cake & refreshments) 

? The responsibilities above are in addition to the day-to-day requests from the entire team

Typical Day

?Support Product Manager and department of32-35 people 

? Order office supplies 

? Distribute mail twice a week 

? Book travel? including visas, passports, rental cars and hotels (Domestic & International) 

? Manage 2 lotus notes calendars ? create, cancel, accept and decline meetings 

? Manage CV Room F102 LTTT conference room 

? Send mass emails when needed 

?Onboarding and Exiting process owner ? make sure everyone''s move coming in and out of the group is as smooth as possible 

? Create the monthly LTTT Team meeting presentations and line up a guest speaker 

? Manage tours coming to SS 

? Order catering for meetings and customer visits when requested 

? Set up service pin celebrations

? Monthly you will calculate and send in LTTT safety metrics

Education Requirements: 

Bachelor''s Degree in Communication or related field or equivalent experience (5years)

Technical Skills

Bachelor''s Degree in Communication or related field or equivalent experience. Background in Communications. PowerPoint - REQUIRED. Excel - REQUIRED. Word - REQUIRED. Lotus Notes - Preferred. Concur - Preferred. My Supply Cabinet - Preferred.

Soft Skills

Communication, Communication, Communication - Good written and oral communication Ability to interact with work directors of all levels Good Time Management Skills Good Organizational Skills Quick Learner

 

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, arrest and conviction records, or any other characteristic protected by law. Positions located in San Francisco, California will be administered in accordance with the Fair Chance Ordinance.

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