Accounts Payable Manager

Pace Communications   •  

Greensboro, NC

8 - 10 years

Posted 176 days ago

This job is no longer available.

Position Summary

Pace, North America’s leading and largest independently owned brand storytelling agency, is looking for a dynamic and skilled Accounts Payable Manager to join our team in Greensboro, NC.

Principal Accountabilities

Oversight:

  • Reviews all batches of vendor invoices prior to posting to G/L
  • Work with Controller and Director of Finance on new policies, procedures and best practices
  • Maintenance of vendors in ERP system
  • Oversight of accounts payable data entry and accounts payable document organization
  • Implement processing procedures and internal controls for the purpose of maintaining accurate records
  • Plan calendar/schedule tasks for the purpose of ensuring the timeliness of processing contracts, invoices and work orders during month-end reporting
  • Manage monthly closing schedule of accounts payable financial modules
  • Develop plan for accounts payable vendor filing system and oversight of vendor file maintenance
  • Active involvement in the process of automating the accounts payable process

Research, Analysis and Reporting:

  • Research status of reported lost or un-cashed checks and void/reissue as needed
  • Respond timely to email inquiries regarding invoices, contracts and payments
  • Monthly review and reconciliation of vendor statements to ERP system
  • Review, research and resolve Positive Pay Exceptions as needed

Administrative:

  • Daily monitoring of Accounts Payable email account
  • Oversight and review of paperless invoice submission process
  • Organize and process high volume accounts payable invoices
  • Review expense reports for compliance with company policy
  • Corporate credit card program administration including setup of new cardholders, password resets, ensure fraud reports are resolved, and monthly audit of receipts, coding, and manager approval
  • Download and organize corporate travel charges, reconcile to credit card statement, submit for approval and import into ERP system
  • Download, export, code and review all FedEx invoices on a weekly basis
  • Prepare monthly check run and prepare checks on an as needed basis
  • Process weekly ACH (direct deposit) file and transmit to bank as needed
  • Initiate wire transfers as needed
  • Request and follow up on required documentation for vendor record maintenance such as W-8, W-9, ACH authorization and wire instructions
  • 1099-MISC information compliance, maintenance and annual submission to 3rd party filing service
  • Complete annual 1042 forms for foreign vendor payments under the guidance of the Director of Tax
  • Sales Tax Preparation and Online Filing
  • Send Positive Pay report to the bank
  • Assistance with communication of monthly commission statements
  • Prepare certain balance sheet reconciliations
  • Provide assistance to Controller on an as needed basis

Job Qualifications

JOB QUALIFICATIONS:

Education: Bachelor’s Degree in Accounting or Business Administration preferred.  Associates Degree accepted with 8 years of experience

Experience: 8-10 years of accounts payable experience

Skills:      

  • Knowledge of NC Sales Tax Regulations pertaining to publications, service industry, and artwork
  • Ability to communicate professionally and effectively with employees and vendors.
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Understanding of General Ledger (G/L) – Balance Sheet and P&L accounts
  • Ability to multi-task, manage time wisely and effectively meet deadlines
  • Experience using Sage 100 Advanced ERP (MAS 200), a plus
  • Knowledge of IRS Form 1099-MISC requirements
  • Knowledge of IRS Form 1042 requirements, a plus