As Oregon's only public health sciences university and major academic health center, Oregon Health & Science University (OHSU) brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.
Central Financial Services (CFS) is the division within OHSU charged with the overall responsibility of accurately processing, reporting and interpreting the University's financial transactions. Departments within CFS include Finance & Accounting, Budgeting, Accounts Payable, Payroll, Financial Systems and Treasury.
This position is responsible for the oversight and management of all processes associated with the General Ledger and Capital Accounting teams. Highlights of the areas of responsibility include, but are not limited to:
- Establish and manage the monthly financial close process, including ensuring all costs incurred are properly recorded, reviewing journal entries, account balance reconciliations and report preparation
- Participate in the ongoing development/establishment of accounting policies and procedures and operational strategies including the review and implementation of process and system changes
- Continued focus on improving system efficiencies and business practices
- Participate in strategic financial projects, including system upgrades
- Ensure compliance with internal control policies
- Collaborate with external auditors to ensure successful audit results and compliance
- Interacts at all levels and with budget owners or other stakeholders to produce timely, efficient and accurate month-end close and all internal management and financial reporting through annual report
- Responsible for hierarchy and scalability in chart of accounts and accuracy in the general ledger and financial statements and has ultimate authority over classification and booking of all transactions
- Analyze the effect of statutory accounting practices and studies regulations and guidance to ensure correct application of Generally Accepted Accounting Principles
- Make recommendations for changes as needed and ensure that policies and procedures are followed and establishes the proper techniques to discover and prevent fraud
- Prepare detailed journal entries and account analyses
- Assist with compilation of information for preparation of tax returns
- Work with Internal Audit, Budget and Treasury Manager to ensure overall coordination of all financial accounting activities
- Prepare summary feedback of financial statements variances to budget
- Actively review and advise on financial/accounting processes
- Oversee the training and development of accounting staff, and delegate duties and authority to meet departmental and organizational goals
- A thorough knowledge of GAAP is required for audit preparation and financial data analysis. The incumbent will make decisions based on OHSU guidelines, policies and procedures and accounting standards. The position requires a formal accounting background, strong oral and written communication skills and good customer service skills.
- Promotes the mission of CFS through our Professional Standards of Customer Service, Reliability, Productivity, Professionalism, Accuracy, Timeliness, and Problem-Solving.
- Management: Manage staff of the General Ledger and Capital Accounting teams including supervising and providing direction, feedback, and support to staff, short and long range goal setting and implementing strategies to meet desired objectives. This also includes setting priorities, reviewing work in progress, ensuring that work is completed within scheduled time frames, and monitoring and evaluating the efficiency and effectiveness of service delivery methods and procedures.
- Accounting / Reconciliation: Supervise the input, posting and correcting of journal entries for non-hospital units. Monitor and review monthly account reconciliations, serving as a resource to internal staff. Ensure reconciliations are timely and accurate and that all capital spending is accounted for according to generally accepted accounting principles. Also, ensure monthly closing of Oracle modules, including GL, PA and FA and oversight of functional leads of GL, PA, FA and CM applications. Controls /Compliance: Supervise the process for establishing new general ledger accounts, as well as monitor the effectiveness of existing general ledger accounts through definition of accounting policies and procedures while ensuring compliance with GAAP, GASB, and all other applicable accounting and reporting standards. Also, responsible for ensuring tax filings are completed, done properly and submitted in a timely manner.
- Reporting: Responsible for preparing monthly financial reports on the activity at OHSU within established timelines. Research budget and trended variances within the financial information, provide written explanations for those variances and suggest solutions and adjustments when necessary. Responsible for monthly capital spending variance reporting for senior management financial reports. Periodically provides estimated depreciation schedules to Budgeting group.
- Audit / Year-end: Manage the preparation and accumulation of supporting work papers as needed and/or requested by external auditors, ensuring maximum audit efficiency. Serve as tertiary liaison for all external audits.
- Budgeting: Responsible for reporting on the OHSU Capital Plan. Assists with the preparation of OHSU Capital Plan in conjunction with CFS Capital Budgeting. Also assists with the budgeting of InsCo/Risk and CFS departmental budgeting.
Job RequirementsREQUIRED QUALIFICATIONS:
- Bachelor Degree in Accounting required; Master's degree in accounting or finance, CPA preferred
- Minimum of five years relevant accounting experience is required (at least two in a supervisory or leadership capacity)
- Exceptional knowledge of finance, accounting, budgeting, cost accounting and cost control principles, and Generally Accepted Accounting Principles (GAAP)
- Excellent computer skills; proficiency with accounting and reporting software (Oracle/IBM Cognos); experience with a software system implementation a plus
- Excellent written and verbal communication skills
- Strong leadership, analytical, quantitative and creative problem-solving skills
- Ability to work independently and to exercise sound judgment
- Ability to be detail-oriented including accuracy with numbers and data entry
- Ability to stand or sit for prolonged periods of time
- Must be able to perform the essential functions of the position with or without accommodation
- Master's degree in accounting or finance
- Certified Public Accountant (CPA) license
- Previous experience as an accountant, accounting supervisor, or manager
- Prior experience in an Academic and/or Healthcare organization
- Strong understanding of Governmental Accounting Standards (GASB)