Plans and directs all aspects of finance, accounting, purchasing, and internal control functions for City Springs by performing the following duties, personally or through subordinate supervisors. City Springs consists of a 1,100 seat Performing Arts Center, 400 seat Studio Theatre, Conference Center and Rooftop Terrace bar, Outdoor Greenspace, and CityBar.
- Assists in the development and implementation of facility goals and priorities relating to financial management, budget, accounting, purchasing, and/or payroll in compliance with State and Federal law, and policies and procedures.
- Monitors compliance with all provisions of the management contract.
- Maintains contact with Risk Management Department and Insurance broker for coordination of appropriate coverage.
- Reviews all contracts for client, events, subcontractors, food and beverage or concessionaires.
- Reviews and/or prepares event settlements.
- Reviews and executes all checks and deposits; reviews daily cash receipts and disbursements.
- Oversee box office, ticket sale receipts and reporting
- Oversee food and beverage accounting
- Assist with show settlement including payments to promoters, compile all post-show financial info to enter into GL, prepare show income/loss reports
- Oversee payroll and HR functions in the venue.
- Prepare appropriate state and local tax returns to be filed timely
- Develop and implement all financialreporting, including :
- Prepares financial statements for the Client and Corporate, and otherfinancialreports, including monthly statements, Annual Budget and Annual Report.
- Directs the installation and maintenance of accounting records to show receipts and expenditures.
- Directs the maintenance of general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, cost, property, and operating expenses, and insurance records.
- Analyzes financial performance and cost analyses for all departments; prepares monthly financial statements, recommends appropriate actions/changes in order to meet business goals.
- Prepares statements and reports of estimated future costs and revenues.
- Coordinates preparation of Client or external audit materials and financialreporting; implements recommendations of Client as requested.
Nonessential Job Functions:
- Other duties and responsibilities as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- B.S. in Accounting or Finance from a four-year college or university.
- CPA or MBA a plus
- 5 to 7years of experience in public accounting and/or financial management at a supervisory level or as department head.
- Industry experience is preferred.
Skills and Abilities:
- Willing to work nights and weekends if required.
- Be a business partner with other departments insuring financial success of the venue.
- Extensive knowledge of general and cost accounting.
- Excellent math skills; high aptitude for figures.
- Excellent communication, interpersonal skills and organizational ability.
- Effective supervisory skills.
- Must pass background and credit check per guidelines
- Experience with ADP payroll, and Sage accounting preferred.
Intellectual/Social, Physical Demands and Work Environment:
The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including: ability to direct/motivate/inform staff and foster collaboration, being able to recognize and resolve conflicts, being able to openly communicate in writing and verbally with clients.
- While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, fax machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly moves about the arena and event sites before, during and after events to service clients and supervise staff; constantly communicates via telephone, email and in-person with others to exchange accurate information.
- The duties of this position are performed indoors and occasionally outdoors in the weather conditions prevalent at the time. The noise level in the work environments is usually moderate to loud during events and minimal during non-even times.