Assistant Vice President, Supply Chain Operations

Parallon Business Solutions   •  

Nashville, TN

Industry: Business Services

  •  

Less than 5 years

Posted 383 days ago

Job Description

Assistant Vice President of Supply Chain

   

JOB SUMMARY:  The AVP of Supply Chain is responsible for leading, implementing, measuring, and directing a clinically integrated supply chain across multiple hospital campuses.  This position will provide leadership in expense management for a facility with an aggregate supply expense budget exceeding one hundred million dollars annually.  The AVP of Supply Chain is responsible for building strategic alliances with facility and service center executives, directors, and staff as it relates to successfully preforming the services required.  This individual is responsible for leading change positively, and setting the tone of the department as a service organization, continuously seeking to understand, meet, and exceed customer needs.    

 

SUPERVISES: All facility supply chain personnel

 

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

Leadership

    • Provide leadership in supply chain operations, supply expense management, and supply chain clinical integration
    • Collaborate with facility and service center teams to assimilate information from a variety of sources and analyze financial, operational, clinical, quality, and service metrics
    • Communicate strategic recommendations and execute a course of action for overall improvement in operations, expense, clinical integration, quality, and service
    • Execute the Supply Chain Performance Measurement plan at the facility and report these results to the Supply Chain Chief Operating Officer in an accurate and timely manner
    • Participate in the identification, creation, or implementation of tools and best practices
    • Successfully integrate the department’s services with the hospital’s primary functions
    • Understand the strategies of the facility and develop plans to support those strategies
    • Develop and implement policies and procedures that guide or support service


Financial

    • Establish and meet expense savings goals for the facility
    • Provide expense saving enhancement strategies for supplies in collaboration with hospital leadership
    • Coordinate efforts to enable successful supply improvement initiatives by quantifying opportunities, tracking data, and providing project management support
    • Facilitate the standardization of products and optimize supply utilization through effective collaboration with physicians and clinicians
    • Facilitate the implementation of division based purchasing projects at the facility


Operations

    • Execute the infrastructure project plan for the facility, including the implementation of the standardization programs for all supply chain functions, SMART cleanup, master file standardization, online requisitioning, and EDI
    • Execute the implementation and operational plan for all of the point of use systems
    • Manage the facility implementation plan, identify and mitigate risks (leverage lessons learned, utilize proactive communication techniques), and monitor resource allocations to ensure successful execution of plan
    • Coordinate, manage, and evaluate facility supply chain personnel
    • Create a supportive environment for supply chain staff development and the delivery of supply chain solutions
    • Determine staff qualifications and develop and maintain accurate initial and annual competency checklists, and initiates completion of initial and annual competency attestation forms


Customer Service

    • Create internal customer confidence, strive to improve customer satisfaction, and manage customer expectations through alignment of key stakeholders
    • Demonstrate responsibility for solving customer challenges by soliciting opinions and ideas from customers, and following through with customer commitments


General knowledge/competencies

    • Demonstrate the ability to build and maintain strong, effective working relationships with a variety internal and external stakeholders
    • Provide effective verbal and written communication to a variety of stakeholders from executives to staff
    • Attend in-service presentations, and complete mandatory education week including, but not limited to, infection control, patient safety, quality improvements, MSDS and OSHA Standards
    • Demonstrate knowledge of occurrence reporting system and utilizes system to report potential patient safety issues
    • Is authorized to transport and deliver legend drugs, non-prescription drugs, contrast media and drug-containing devices relative to core competencies of the position.
    • Perform other duties as assigned
    • Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”


 

 

 

Job Requirements

KNOWLEDGE, SKILLS & ABILITIES

 
Organization – proactively prioritize needs and effectively manages resources

Communication – communicates clearly and concisely

Leadership – guides individuals and groups toward desired outcomes, setting high performance standards and delivering leading quality services

Customer orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations

Tactical execution – oversees the development, deployment and direction of complex programs and processes

Policies & Procedures – articulates knowledge and understanding of organizational policies, procedures and systems

PC skills – demonstrates proficiency in Microsoft Office applications and others as required

Financial management – applies tools and processes to successfully manage to budget

Project management – directs multiple projects and tasks in a fast paced environment; assesses work activities and allocates resources appropriately

Problem-solving – understand issues, able to simplify and process complex issues, understand the difference between critical details and unimportant facts, can make difficult decisions, uses consensus when possible, and communicates those decisions to others

Conflict resolution – manage conflict by using common approaches and facilitation techniques to lead teams to alignment and high performance levels

 

 
EDUCATION: Bachelor’s degree in Business Management, Healthcare Administration, Finance, or similar is required

 

 
EXPERIENCE:

  • Minimum of three years hospital management experiencerequired
  • Large hospital, multiple campus facility experiencepreferred