Senior Facilities Coordinator

8 - 10 years experience  •  Real Estate

Salary depends on experience
Posted on 10/30/17
Saint Louis, MO
8 - 10 years experience
Real Estate
Salary depends on experience
Posted on 10/30/17

Job Description Summary

Job Description Summary
This position has managerial oversight of multiple facilities, an entire campus, or aportfolio of client facilities and has at least one Assistant Facility Manager and/or Facility Managerreporting into it. The Senior Facility Manager has the overall responsibility for overseeing the implementation of policies, procedures and programs that will assure well-managed, well-maintained buildings and facilities, placing maximum emphasis on leading a staff in the positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the Owner's goals and objectives. The position is the primary liaison with the Owner and leads staff in the coordination of services and activities,financials, vendors andmanpowerrequiredfor current and future needs of the building and operations.

Job Description

Job Description

Responsibilities

  • Has complete responsibility and oversight of day-to-day operations of facilities, high rise or campus ensuring that all services are effectively delivered and facility needs are met including janitorial, life-safety, engineering and general maintenance. Ensures that staff implements and provides these services in a manner consistent with C&W policies and ownership directives

  • Responsible for the cost-effective management of service contracts. Responsible for all aspects of service delivery pursuant to these contracts, responsible for periodic and ongoing performance and financial review, conducting RFP’s, and assuring payments and invoicing match contract pricing

  • Leads the facility management team in the supervision of all maintenance programs relating to the interior and exterior conditions and appearance and operation of the facilities

  • Ensures that facility management staff consistently provide positive and prompt response to requests from the client and building tenants/occupants. Ensures facility management staff implement ongoing contract review programs to constantly assess client, tenant and occupant needs and to assure problems are being solved promptly and to the mutual benefit of the tenant, owner, and the properties

  • Prepares and delivers consolidated reporting and reviews of all budgets, financialreports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex. Responsible for the development, preparation, and explanation of the annual facility budget, quarterly forecasts, and business plans

  • Directly involved in the development of capital budgets for the property. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives

  • Responsible for coordinating the collection, analysis and reporting by the facility management team of statistical data and analysis to provide accurate and current assessment of facility management objectives, cost savings and improvements

  • Responsible for approving all positions and directing the hiring, training and motivational activities of the facility management staff. Responsible for effective and proactive employee relations with all site staff. Conducts and approves all performance evaluations of facility management staff

  • Ensures that facility management staff require all tenants and vendors comply with insurance requirements and coordinate all claims as required

Requirements

  • Four year college/university degreerequired; or at least 12years of facility management experience including at least 3years at the level of Facility Manager

  • CFM, FMA industry certifications recommended; otherEngineering, Business or technical training or certifications a plus

  • A minimum of 7years commercial high-rise, campus environment, and/or property portfolio management experiencerequired (with a 4-yeardegree); a minimum of 12years of experience if no degree

  • Must have both breadth and depth of experience in leasing, construction, engineering and all facets of property operation and building management

  • Must have strong management and leadership skills and experience with human resource and performance management processes

  • Experience with critical system environments is preferred

  • Excellent technical, interpersonal, and analytical skills required

  • Excellent written and oral communications skills required

  • Strong computer and systems knowledge

Physical Requirements

  • While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions
  • The employee may also be regularly required to sit or stand for prolonged periods of time
  • Regularly use hands to operate office machinery including, but not limited to, telephones, computers, fax, and photocopy machines
  • Regularly required to walk, talk, and hear
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