Director, Event Management

11 - 15 years experience  •  Financial Services

Salary depends on experience
Posted on 11/02/17
Saint Louis, MO
11 - 15 years experience
Financial Services
Salary depends on experience
Posted on 11/02/17

Job Number:J00051779

Experienced meeting planner to direct client facing and executive level meetings.  The role should have previous experience in all aspects directing events including planning, operating and wrap-up.  This person will play an integral role in ensuring the overall satisfaction of our clients' and internal teams' experience during events as well as the strategic outcomes. 

Primary Responsibilities:

  • Search and secure all venues and vendors for meeting space, transportation, off-site events, sleeping rooms and all other needs in conjunction with events
  • Secure and negotiate all vendor contracts
  • Own entire event and planning of Workforce Solutions customer events
  • Plan the logistics for all Client Advisory Board events, both in person and phone meetings, 8-12 meetings a year
  • Plan the logistics for multiple sales and account management kickoff  and mid-year meetings, roughly 200-350 attendees each
  • Direct select internal events that come at the request of the President
  • Work with hotel or venue to prepare room set-up, food and beverage, audio-visual, generate and manage the rooming list and other hotel arrangements
  • Prepare logistical and confirmation letters for clients, attendees, speakers and VIPs, and vendors
  • Work with product management and marketing communications to develop agendas and displays
  • Develop and build conference websites for logistical information and online registration
  • Develop and build the event App for any client facing event where utilized
  • Research and secure all keynote speakers
  • Manage all communications for attendees pre and post meeting
  • Create, duplicate, and assemble conference/review materials, including name badges, tent cards, signs, packets, and other materials
  • Manage all details and work with all vendors during the operation of the meeting
  • Double-check and process all vendor invoices, check requests and purchase orders
  • Plan and execute all meetings within budget
  • Manage and develop the Event Coordinator position



Qualifications:

  • Bachelors degree required
  • 10+ years in event management in planning and/or operations
  • Must have previous experience in each area of event management - planning, operating and wrap-up
  • Hotel and food & beverage industry experience a plus
  • Detail-oriented is crucial
  • Marketing communications knowledge required to be able to create emails, direct mails, ads, etc. for external client facing meetings
  • Ability to work with vendors and negotiate contracts and pricing
  • Ability to manage multiple fast moving projects at the same time
  • Works independently, but is responsible for gaining group buy-in and feedback when necessary
  • Talent to create/work with web and creative services teams on the theme, look and overall feel for each event
  • Cvent experience a plus
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