General Dynamics Information Technology is currently seeking a highly skilled Sr. Business Administrator who will be able to perform a variety of administrative duties in support of our Customer. The candidate will perform; but will not be limited to; the following responsibilities:
-Serve as the primary liaison between the designated Senior Executive manager; other Senior Executive managers; other managers; and staff.
-Manage the workflow of multiple critical issues within a continuously adapting scheduling for the assigned Senior Executive; cognitive of the criticality; sensitivity; and confidentiality of the issues both internally and externally within the customer's organization; Congress; other Intelligence Community organizations; and the private sector.
-Maintains an awareness of internal structural levels and hierarchy within the organization by being cognizant of internal and external executive interrelationships; styles and methods of operations.
-Performs a comprehensive range of direct executive office support for a designated Senior Executive.
-Maintains a schedule of appointments that involves determining the importance of the issues for each meeting and following protocol procedures for contacting principals.
-Anticipates and researches topics that are of interest to the Senior Executive and prepare background books and/or talking points papers; as needed.
-Monitors and coordinates systemic impacts of email for action items and gleans items from staffing meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines.
-Assists and relieves the assigned Senior Executive of a variety of complex executive office support functions involving contact and exposure to highly critical; sensitive; and confidential information.
-Drafts and prepares non-routine letters; memos; documents; and various reports requiring comprehensive knowledge of customer's methods; policies; regulations; procedures; and organization for the Senior Executive's signature.
-Answers phones; places; screens; and refers calls to appropriate resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns.
-Prepares for visitors by initiating or passing any needed security clearances and escorts visitors as needed.
-Researches and prepares background information and/or talking points papers; as needed on the meeting attendees and/or topics of interest for the meeting.
-Disseminates the executive's schedule to appropriate staff and acts as liaison between the Senior Executive and others.
-Receives; sorts; and screens incoming mail; categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from a variety of sources.
-Summarizes lengthy correspondence; highlighting keys issues; topics or sentences; follows up to ensure proper and timely action taken as needed.
-Develops and maintains accurate records and file management systems.
-Makes appointments; travel arrangements; and itineraries; assembles or ensures that packets of information or briefing materials are prepared. Accurately prepares expense statements. Assists and informs Senior Executive of problems that arise during absences.
-Maintains an efficient office environment; may include assisting in the ordering of supplies; arranging for the repair of office equipment; initiating the installation of new software; or participating in the planning and implementation of office renovation projects.
Position requires active Top Secret/SCI with Polygraph clearance.
Bachelor's Degree in Business Administration or a related business discipline; or the equivalent combination of education; professional training or work experience.
Customer Requirement: Bachelor's Degree; or equivalent degree; in a directly related field of study.
5-8 years of related administrative and analytical experience.
Customer Requirement: At least 7-10 years of progressively responsible administrative support experience; comparable to work performed as a mid to senior level Executive Assistant; and more than 3 years working within the IC or with the customer specifically.
-Greater than 10 years of administrative support experience; performed as a mid to senior level Executive Assistant with the majority working within the Intelligence Community or with the customer specifically.
-Ability to work a flexible schedule determine by work assignments that may require extended hours.
-Ability to obtain extensive knowledge of the customer; the Intelligence Community; and other government agencies and other inter-relationships; Ability to obtain extensive knowledge of customer and Intelligence Community regulations; policies; and unique
-Ability to obtain extensive knowledge of the customer, the Intelligence Community, and other government agencies and other inter-relationships; Ability to obtain extensive knowledge of customer and Intelligence Community regulations, policies, and unique authorities.
-Ability to obtain working knowledge of component operations sufficient to anticipate administrative support plans in coordination with component management and assigned executive suite.
-Extensive knowledge of protocol, precedence, organizational rules, regulations, and policies.
-Extensive knowledge of MS Office Suite applications and other current computer applications, internal transactional applications, and the Internet.
-Excellent oral and written communications skills sufficient to compose and deliver responses to customers' routine to highly complex questions in a clear and concise manner.
-Excellent customer service skills, demonstrated by developing working relationships and networks with division/component managers, staff, external resources, and colleagues.
-Extensive knowledge of correct English usages, spelling, punctuation, and proofreading skills.
-Extensive knowledge of filing and records management systems and practices.
-Considerable knowledge of quality assurance procedures to ensure data integrity and timeliness of the data.
-Ability to be discreet and maintain confidentiality within the office.
-Ability to develop creative approaches and alternatives to the resolution of issues and problems.
-Ability to interact with people who have different values, cultures, or backgrounds.
-Ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action.
-Ability to adapt to rapidly changing work requirements and priorities, maintaining flexibility and versatility.
-Ability to represent the Senior Executive(s) to both internal and external customers.
-Ability to review several diverse reference sources and select and synthesize data for reports and other forms of correspondence.
Job ID 2017-30200