Program Director

Colonial Management   •  

Harrisonburg, VA

Industry: Managed Care & Health Insurance


5 - 7 years

Posted 375 days ago

Job Responsibilities: 

  • Ensure compliance with all local, state, federal and Colonial Management Group, LP rules, regulations and policies

  • Ensure clinic operates within all budgets, including payroll, supplies and overtime

  • Actively recruit for all clinic staff including contract labor

  • Responsible for accurate daily accounting of all cash transactions and daily accounting of medication inventory at the clinic

  • Provide administrative and clinical supervision to staff

  • Monitor all clinic staff and contract labor in the performance of their duties and responsibilities

  • Keep Colonial Management Group informed through the Regional Director of any significant events or regulatory issues

  • Make timely recommendations to address any regulatory concerns or significant issues that occur within the clinic

  • Establish and maintain positive working relationships with local, state and federal authorities as necessary

  • Guides, coaches and disciplines all staff within their clinic according to Colonial Management Group, LP standards

  • Ensure appropriate staff levels of qualified personnel are maintained in accordance with local, state, and federal regulations and Colonial Management Group, LP policies

  • Provide quarterly quality assurance reviews

  • Achieve a three-year accreditation award from recognized accrediting bodies through daily application and conformance with national accreditation standards

  • Prepare and submit annual, quarterly, monthly, weekly and daily reports as requested and required

  • Ensure all patients and staff have completed all intake, admission, discharge and aftercare paperwork

  • Develop patient group session schedules for counseling staff

  • Ensure proper training and development for all clinic staff

  • Ensure patient progress is accurately documented by all staff

  • Identify and address all clinic needs

  • Report abuse, maltreatment and patient grievances to Regional Director

  • Monitor all patient activities

  • Participate in community relations/activities

  • Ensure staff members have clear understanding of Colonial Management Group, LP's policies and procedures

  • Ensure staff compliance with 42 CFR Part 2 and 45 CFR parts 160 & 164

  • Obtain/Maintain proper licensure/certification according to state requirements

  • Participate in CARF conformance and state audit process

  • Conduct treatment team and staff meetings regularly

  • Report all incidents at clinic level to superiors

  • Hold first interaction with all legal documents and is responsible for ensuring they are handled accordingly

  • Complete staff and contract employee's annual performance reviews

  • Ensure completion of Stakeholder Surveys at clinic level

  • End of year data gathering


Other Responsibilities:

  • Third party billing clinics only: cross-train all clinic staff on deductible conversion and all third party billing requirements.

Supervisory Responsibilities:

(Scope of the person's authority, including a list of jobs that report to this job).

Manage a clinical staff of 10 - 15 employees and all contract labor.



Education, Licensure and/or Certification needed per Ohio state requirements.


  • LPCC, LISW with scope of practice in (AOD) Alcohol and Other Drugs


  • Certified Chemical Dependency Counselor III-E

  • LICDC - CS


  • Minimum Bachelor's Degree in Human Services field; Master's Preferred.

  • Minimum 2 years work experience in the drug and alcohol treatment milieu.

  • Minimum of four (4) years of experience in one or more of the following fields: substance abuse, psychology, sociology, counseling or another related field.

  • Must have prior experience in Operations/ Management with a minimum of two (2) years of experience with progressive leadership.

  Job Qualifications: 

  • Knowledge of Methadone, general counseling practices, Federal Confidentiality Law, KIPAA & ethics

  • Computer literate

  • Basic knowledge of all Microsoft products, Google Business Suite a plus.

  • Excellent interpersonal and communication skills

  • Ability to multi-task and prioritize workload

  • Third party billing and payment experiencepreferred; includes Medicare and Commercial payor


Job Benefits:

  • Full competitive benefits package

    • Medical

    • Dental

    • Vision

    • Matching 401k

  • Company sponsored ongoing training and certification opportunities

  • Early hours to support work/life balance

  • Light physical activity in day to day responsibilities