The Manager, Research Administration provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission. This position may provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. Using extensive research administration experience within the same unit, this role coordinates all aspects of multiple grant &/or contract pre- & post-award activities. The Manager of Research Administration assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems. This position reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.
- Typically administers multiple research projects such as:
- Complex multi-PI or multi-unit proposals, grants &/or contracts
- Research portfolio for a more complex small to mid-sized unit
- NIH U-approximately $500K+/yr. over multiple yrs.
- NIH P-approximately $500K+/yr. over multiple yrs.
- NIH T-approximately $100-$200K+/yr. over multiple yrs.
- DOD and industry awards
- Center or program grants
- Proposals with cost sharing
- Fixed-price contracts
- Non-funded negotiations such as NDAs, user agreements
- Manages pre-award administration of grants and &/or contracts.
- Coordinates proposal submission.
- Coordinates budget and justification preparation.
- Completes sponsor and university proposal forms.
- Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.
- Creatively and proactively evaluates and resolves problems and makes decisions.
- Coordinates post-award activities.
- Monitors execution of all financial transactions in research portfolio.
- Forecasts & provides information for reports on financial status of projects.
- Manages day-to-day financial functions.
- Verifies that protocols are linked to CUFS chart strings; labor distribution assignments.
- Completes expenditure reviews.
- Reconciles monthly payroll entries.
- Verifies & processes cost share entries.
- Prepares & submits invoices to sponsors.
- Identifies program income issues.
- Proposes resolutions to overdrafts.
- Prepares interim & final financialreports.
- Facilitates account close out activities.
- Participates in efforts to improve research administration including serving on university committees related to research administration.
- Oversees unit's entire sponsored project portfolio.
- Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
- Provides information to senior management that is used for department budgeting purposes.
- Manages & integrates all departmental staff efforts for grant &/or contract administration.
- Provides research administration training.
- Develops staff.
- Mentors other administrative staff in research administration.
- Serves as the primary resource for research administration guidance.
- Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
- Recommends changes to improve programs, policy &/or practice.
- Resolves compliance problems & issues working in conjunction with faculty.
Performs other duties as assigned.
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- A minimum of 5 years’ experiencerequired with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
- Organization, time management, detail oriented.
- Multi-tasking, communication.
- Self-starter, diplomatic, pro-active, manage stress.
- Ability to empower others through delegating key tasks/functions, establish clear understanding of roles and accountabilities, set clear expectations, provide feedback and guidance, and hold people accountable.
- Provide leadership by cooperatively anticipating, coordinating, strategizing.