Manager, Research Administration

5 - 7 years experience  •  Education.

Salary depends on experience
Posted on 11/14/17
5 - 7 years experience
Salary depends on experience
Posted on 11/14/17

The Manager, Research Administration provides administrative leadership by incorporating a significant amount of experience in support of unit's research programs and mission.  This position may provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit.  Using extensive research administration experience within the same unit, this role coordinates all aspects of multiple grant &/or contract pre- & post-award activities.  The Manager of Research Administration assists in developing new funding opportunities & strategic plans regarding grants &/or contracts by providing guidance & counsel in regard to grant &/or contract administration which includes attending internal & external meetings, interpreting clauses, reviewing contracts, & resolving reporting &/or expense problems.  This position reviews associated policy & procedures & recommends changes to increase productivity & effectiveness.

Specific Responsibilities:


  • Typically administers multiple research projects such as:
    • Complex multi-PI or multi-unit proposals, grants &/or contracts
    • Research portfolio for a more complex small to mid-sized unit
    • NIH U-approximately $500K+/yr. over multiple yrs.
    • NIH P-approximately $500K+/yr. over multiple yrs.
    • NIH T-approximately $100-$200K+/yr. over multiple yrs.
    • DOD and industry awards
    • Center or program grants
    • Proposals with cost sharing
    • Fixed-price contracts
    • Non-funded negotiations such as NDAs, user agreements


  • Manages pre-award administration of grants and &/or contracts.
  • Coordinates proposal submission.
  • Coordinates budget and justification preparation.
  • Completes sponsor and university proposal forms.
  • Coordinates IRB and IACUC protocols; sub-recipients, facilities, administrative costs, space, and co-investigator agreements.
  • Creatively and proactively evaluates and resolves problems and makes decisions.


  • Coordinates post-award activities.
  • Monitors execution of all financial transactions in research portfolio.
  • Forecasts & provides information for reports on financial status of projects.
  • Manages day-to-day financial functions.
  • Verifies that protocols are linked to CUFS chart strings; labor distribution assignments.
  • Completes expenditure reviews.
  • Reconciles monthly payroll entries.
  • Verifies & processes cost share entries.
  • Prepares & submits invoices to sponsors.
  • Identifies program income issues.
  • Proposes resolutions to overdrafts.
  • Prepares interim & final financialreports.
  • Facilitates account close out activities.
  • Participates in efforts to improve research administration including serving on university committees related to research administration.


  • Oversees unit's entire sponsored project portfolio.
  • Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
  • Provides information to senior management that is used for department budgeting purposes.

Human Resources

  • Manages & integrates all departmental staff efforts for grant &/or contract administration.
  • Provides research administration training.
  • Develops staff.
  • Mentors other administrative staff in research administration.
  • Serves as the primary resource for research administration guidance.


  • Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
  • Recommends changes to improve programs, policy &/or practice.
  • Resolves compliance problems & issues working in conjunction with faculty.

Performs other duties as assigned.

Minimum Qualifications:

  • Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
  • A minimum of 5 years’ experiencerequired with 2 years of research administration and 3 years of research, finance, administrative or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Organization, time management, detail oriented.
  • Multi-tasking, communication.
  • Self-starter, diplomatic, pro-active, manage stress.
  • Ability to empower others through delegating key tasks/functions, establish clear understanding of roles and accountabilities, set clear expectations, provide feedback and guidance, and hold people accountable.
  • Provide leadership by cooperatively anticipating, coordinating, strategizing.


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