Job ID: 25032
The Director of the Office of Sponsored Programs (OSP) reports directly to the Vice President and Associate Dean for Research Administration and Operations and is responsible for providing administrative leadership and strategic counsel to grow Wake Forest Baptist Medical Center's (WFBMC) extramural funding portfolio, while partnering with the research community to obtain and negotiate awards, steward sponsored funds in accordance with regulatory requirements, provide technical expertise to the research community, and encourage continuous professional development of OSP staff. The Office of Sponsored Programs, which includes Pre-Award, Post-Award, Contracts, and Reporting functions, is staffed by ~30 professionals who oversee ~$175M/year in research award volume. The ideal candidate will create an environment that ensures: A) An optimal balance of compliance with efficiency, which enables streamlined processes; B) Open communication channels and high standards for customer service; C) Flexibility to adapt to the changing research environment and strategic investments; D) Defined roles and responsibilities both internally and across different units; and E) Effective delegation, oversight, and support from leadership and management.
- Bachelor's Degree
- 5 years of progressive experience working in an Office of Sponsored programs including 3 years in a leadership/management capacity
- Experience across the award lifecycle (pre- to post-/account management)
- Experience working with large, enterprise-wide financial and reporting systems.
- Experience working directly with electronic research administration systems (e.g. InfoEd) and federal government portal systems (e.g. eRA Commons, Grants.Gov, NSF Fastlane, etc.)
- Master's Degree
- Experience working in a busy academic medical center
- Experience working in a financial compliance/audit environment at an institutional/enterprise level.
- Experience working with multiple external funding sources
- Experience in leadership, policy development, and oversight role at an institutional level
1. Lead the Office of Sponsored Programs, including all Pre-Award, Contracts, Post-Award, and Reporting activities.
2. Lead department staff in the resolution of complex pre- and post-award grants and contract issues, assuming hands-on responsibility when necessary. May include the hands-on management of large, complex, multi-investigator, multi-institutional research projects and the negotiation of budgets or proposals as appropriate.
3. Work closely with other units and sections including departmental staff and leadership, Financial Services Office/Controller's Office, Clinical and Translational Science Institute, Institutional Review Board, Institutional Animal Care and Use Committee, Research Compliance, and Conflict of Interest to ensure coordination and the efficient use of institutional resources.
4. Establish and maintain collaborative relationships with diverse groups of stakeholders including, faculty, students, and department, school and university administrators; counsel others on funding opportunities and strategies for the preparation of successful proposals; and identify ways to enhance value.
5. Analyze the impact of federal regulatory changes on the institution and lead the development and implementation of policies and procedures in response to new regulatory requirements.
6. Oversee award receipt, review and set up in the accounting system, monitoring of expenses, requisition of funds, close out of grants and contracts, and the preparation of reports to various sponsoring agencies. Assure that all sponsored program accounting functions are conducted in accordance with sponsor guidelines and institutional policy. Supervise the expenditure and budget adjustment activities associated with successful grants management, including the review and resolution of internal and/or external audit concerns related to sponsored programs.
7. Develop and lead the Training and Education effort for the Office of Sponsored Programs. This should include formal and informal training—including mentorship—to ensure complete understanding of sponsor and institutional regulations, policies, procedures, and practices.
8. Lead professional and administrative support staff with integrity and enthusiasm, providing an example of professionalism and customer service. Select, train, and supervise staff, assist with priority setting, provide regular and constructive feedback on performance, support staff professional development, and as necessary, counsel staff for performance improvement.
9. Work in conjunction with senior institutional leadership to direct strategic planning processes, establish and achieve long range goals, and ensure implementation of strategic plans that are aligned with the institution's vision, strategic plans, and goals.
10. Develop outcome measurements and analytic strategies, including identification of key metrics and data sources. Establish practical data collection and communication plans. Proficiency working with quantitative operational, research, and financial data is essential.
11. Continually assess and improve the efficiency of systems and processes.
12. Performs other duties as assigned.
SKILLS & QUALIFICATIONS:
- Strong collaborative style and team orientation that models and encourages the value of customer service while driving consistency and building partnerships with constituents
- Deep knowledge of medical center research policies, federal and non-federal policies, regulations, and processes
- Ability to actively build new and develop existing relationships with sponsors and federal agency officials on pre-and post-award issues.
- Ability to set vision, lead others, and work within a team environment to accomplish goals.
- Outstanding interpersonal skills as well as verbal and written communication skills to communicate effectively with a large and diverse constituency, including senior leadership, faculty, support staff, grants/contracts agencies, and vendors.
- Strong analytical and problem solving skills.
- Excellent computer skills, including the ability to use a variety of software packages.
- Outstanding organizational skills are necessary to manage many competing timetables and responsibilities. Ability to delegate and effectively supervise and plan for the timely and successful completion of short and long-term objectives.
- Commitment to continuous improvement in processes, systems, resources, and technology.
- Clean, well lit office environment
- May be subject to interruptions