IP Patent Prosecution Assistant

Mintz Levin   •  

San Diego, CA

Industry: Legal Services


5 - 7 years

Posted 365 days ago

The IP Assistant provides administrative support for members, associates, legal assistants andother designated firm personnel. Thisrole will work closely with assigned teams managing the day-to-day activitieswithin the Intellectual Property practice.


Knowledge of primary patent documents including Patent and Patent Prosecution histories; IPDAS, USPTO filings, and searching PTO websites (Domestic and Foreign)

Prepare IP Prosecution documents, including U.S. Patent prosecution filings.

Prepare correspondence, reports and other legal documents.

Assist with docket management systems.

Demonstrate proficiency of the Firm's word processing system by producing a variety of documents from various source materials.

Manage and/or maintain calendar by scheduling appointments, coordinating meetings, conferences and travel arrangements.

Actively manage attorney/paralegal billable time by inputting into Firm’s system and process monthly billing by working closely with assigned billing specialist.

Keep current with expense reporting and process check requests.

Initiate conflict process, draft engagement letters and submit intake documentation for processing.

Provide quality client service by communicating professionally to internal and external client inquiries, answering phones and greeting clients. 

Work collaboratively with assigned team and section mates.

Coordinate all administrative details on attorney projects including workflow between clients, timekeepers, production and night assistance. 

Proactively participate in training opportunities to advance skill levels and efficiency in firm software.

Assume additional responsibilities as requested.



College degree or relevant work experiencerequired.

5+ years of patent prosecution experience, preferably in a legal or professional services organization.

Knowledge of USPTO rules and practices.

Possess excellent written and verbal communication skills.

Strong organizational and administrative skills.

Excellent attention to detail and ability to execute through to completion.

Creative problem solving skills, reasoning ability and logical thought process.

Ability to work under pressure, prioritize competing demands, meet various deadlines and respond quickly to changing priorities.

Demonstrated ability to professionally interact and collaborate with colleagues at all levels.

Ability to work independently and as part of a team.

Outstanding sense of customer service.

Enthusiastic, proactive and positive attitude.

Ability to handle confidential matters with discretion.

Must be self-motivated to produce quality work.

High level of integrity and honesty.

Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.

Flexibility to work overtime when necessary.