Accounts Payable Specialist

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creative werks
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Elk Grove Village, IL
recency icon Posted 09-02-2023

Job Description

SummaryThe AP Specialist position is responsible for processing vendor invoices presented to creative werks to be paid, ensuring proper approvals of spend, and responding to vendor payment inquiries. The AP Specialist position reports to the AP/AR Manager.Responsibilities of the PositionOn a daily basis, review and process all invoices presented electronically to the general AP creative werks email address. Collect and open physical mail delivered to creative werks headquarters and organize invoices mailed to creative werks.Review non-Purchase Order (PO) invoices and route internally for appropriate approval prior to processing for payment.Ensure PO related invoices match the quantity of the goods received and the price which was approved via the PO prior to processing (3 way match).Ensuring imaging of invoice and supporting document is performed timely and accurately.Review vendor statements to ensure accuracy of accounts payable function.Systematic mailing of weekly check run.Compile list of invoices for AP accruals around month end financial close process.Assistance with pulling payment support for audits/reviews when necessary.Other projects as needed.QualificationsBachelor’s degree highly preferred but not required. Experience will be considered in place of a degree.Advanced proficiency in Microsoft Office applications (specifically Excel).Solid working knowledge of accounting and billing functions.Proficient user of large ERP Systems (experience with Infor Syteline preferred but not required).Strong attention to detail and organization skills required.Excellent communication and interpersonal abilities.Ability to multi-task and prioritize projects.Ability to work independently and with a team.Physical RequirementsOperate standard office equipmentReach with hands and armsLift up to 25 poundsAbility to work between an office setting and warehouse environment with temperature range of 55 – 80 degrees.%174787% %%{{category}}%%