Summary of Position Requirements
Provides accounting support involving accounts payable, journal entries and the processing of vendor checks and various office administrative duties for accounting department.
Primary duties and responsibilities:
Prepare and ensure proper coding of invoices and submit to Regional Accounting Center.
Set up Vendors, manage vendor files and file invoices
Manage Voids, Open AP and responsible for ABR maintenance
Process check requests and prepare checks for mailing and distribution.
Collect and manage completed copies of Lien Waivers prior to payment processing.
Prepare weekly payment register, verify accuracy and obtain approval from Controller before submitting to Corporate for check processing
ACH/ Epayables payment releases in JDE
Review document history (test for double payments, coding inconsistencies, duplicate commitments, etc.)
Review Statements received and reconcile past due unpaid invoices.
Responsible for sending vendor letters quarterly regarding unpaid invoices and help research their responses.
Research and resolve payment discrepancies and communicate with business partners to resolve invoice discrepancies.
Manage Buildpro payables lien release
Update on a monthly basis model utility schedule, and inventory utility schedule. Ensure timely cutoff of utilities after homes close to a third party.
Maintain current 1099 history on required vendors and complete 1099 filing at year-end.
Prepare miscellaneous customized reports to assist Accounting Department.
Various other administrative functions for all departments for the division and assisting in absence of other associates on the Division Accounting team.
Meet all required time schedules and month end deadlines.
Education and Experience Requirements
High School Diploma or GED required
Bachelor of Science degree with emphasis in accounting or finance preferred
Minimum of two years office and accounts payable experience
Homebuilding Industry experience a plus
Intermediate computer skills – Microsoft Word and Excel
JD Edwards experience preferred
Excellent attention to detail
This is primarily a sedentary office position which requires the ability to bend, stoop, reach, lift, move and carry materials and supplies weighing 25 lbs or less. Standing is required for filing. Finger dexterity is necessary.
Ability to professionally perform multiple, detail-orientated tasks; good written, verbal and organizational skills; able to follow directions from a supervisor.
This description outlines the basic tasks and requirements for the position noted. It is not a comprehensive listing of all job duties of the associates.