Accounting Manager

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American Physical Society
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Hauppauge, NY
recency icon Posted 09-10-2023

Job Description

American Physical SocietyID: 1327Location: RemoteDepartment: Finance & Operations Accounting Manager Who we are: The American Physical Society (APS) is a nonprofit membership organization working to advance and diffuse the knowledge of physics through its outstanding research journals, scientific meetings, and education, outreach, advocacy, and international activities. APS represents more than 50,000 members, including physicists in academia, national laboratories, and industry in the United States and throughout the world. Position Summary: We are currently seeking a highly skilled and dedicated professional to fill the position of Accounting Manager. In this role, you will play a pivotal part in our organization by diligently developing and upholding accounting principles, practices, and procedures. The Accounting Manager works closely with partners, executive leadership, supervisors, staff, and more to facilitate completion of all accounting engagements. Reporting to the Controller, the Accounting Manager - General Services position includes oversight of the accounts payable and accounting departments. As the Accounting Manager, you will address many accounting activities, including general ledger preparation, financial reporting, year-end audit preparation, and support of budget and forecast activities. Your position will be solely responsible for the financial aspects of the APS Membership, Meetings and Development departments, including developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements. This role also supports the accounts receivable function. Your primary objective will be to guarantee the precision and timeliness of our financial statements. As an Accounting Manager, you will be entrusted with a diverse range of accounting responsibilities. This includes general ledger preparation, financial reporting, thorough year-end audit preparation, and invaluable assistance with budgeting and forecasting activities. If you are a self-motivated and detail-oriented professional adept at navigating complex financial landscapes, we invite you to apply for this important position within our esteemed organization. Join us as we strive for excellence and financial integrity! This is a remote - first position. This position requires occasional in person work at our College Park, M.D location. Is This You: Oversees all financial aspects of APS' Prizes & Awards, Board designated, and Endowment funds to ensure accuracy and compliance Responsible for all financial aspects of Membership, Meetings, and Development departments and serves as a stakeholder engagement manager with those respective departments Oversees the selection, implementation, and adoption of third-party Accounts Payable automation tools Oversees continuous improvement of the accounts payable function Serves as system owner and manages all financial components of Salesforce Nimble AMS Serves as system owner and manages all financial components of APS' corporate credit card management system, including implementation of a new platform for credit card and expense reporting Oversees and leads the monthly close schedule Supports the financial statement audit Supports the Controller in the preparation and review of the consolidated financial statements including: Documents and maintains internal controls Maintains aspects of the general ledger system Provides monthly, quarterly and year-end analyses Researches accounting issues for compliance with GAAP Prepares and reviews appropriate general ledger entries and reconciliations Leads the preparation process for tax and other compliance reporting including state and local tax and registration filings, annual Form 1099-NEC and MISC reporting, unclaimed property reporting and quarterly lobbying report Serves as a liaison for all Unit Secretary/Treasurers and supports Unit financial reporting Special projects and ad hoc reports as requested by upper management Carries out other functions as assigned by the Controller or CFOO Hiring, training and supervising accounting staff Education: Bachelor's degree in Finance, Accounting, or equivalent combination of education and experience Certified public Accountant (CPA) or Certified Management Accountant (CMA) certification preferred Experience, Knowledge, Skills, and Abilities: Minimum of 8 years of progressive accounting experience desired Experience with management responsibilities required Fundamental knowledge of GAAP Intermediate Excel skills including pivot tables, VLOOKUP, SUMIF Financial reporting experience, including troubleshooting and revising financial reports Excellent management skills and attention to detail are mandatory Staff management skills in form of training, assigning, monitoring, and communicating job expectations Project management skills in form of meeting finance calendar deadlines, completing action plans, and implementing procedures to streamline for an efficient departmental workflow Previous experience as an Accounting Manager in a medium to large size, complex and dynamic non-profit setting preferred Excellent written and verbal communication skills Strong analytical skills Experience in Infor CloudSuite ERP system a plus Experience in Salesforce and Nimble AMS a plus Ability to work well with interdepartmental teams as well as independently Must be a self-starter and able to perform under general direction Travel: The position requires in-person meetings with staff as well as periodic travel to attend meetings and events as part of its core responsibilities, as well as additional travel as assigned. Position may require some business travel to office and to attend scientific meetings and events as directed by supervisor. Work Environment: Our physical offices are located in Long Island, NY, Washington, D.C and College Park, MD. We are operational in most US states. While most duties can be conducted remotely, all positions require periodic in-person work at the assigned physical location and periodic travel to other APS locations, meetings and events as assigned by your Supervisor. The American Physical Society allows flexible work hours, responsiveness is required however during the core 9 am to 5 pm Eastern Standard Time workday. The successful candidate will join a collaborative international organization. This is Us: Help us achieve our mission of advancing and diffusing the knowledge of physics for the benefit of humanity, promote physics, and serve the broader physics community. At APS, we: Provide a welcoming and supportive professional home for an active, engaged, and diverse membership Advance scientific discovery and research dissemination Advocate for physics and physicists, and amplify the voice for science Share the excitement of physics and communicate the essential role physics plays in the modern world Promote effective physics education for all Core Values: Core values are essential to shaping the culture of an organization. They provide the structure and guidance for how we conduct ourselves in our day-to-day interactions. Every employee has a responsibility for upholding these values. The behaviors and actions associated with demonstrating competency in these Core Values are described in a separate document. Our Core Values: The Scientific Method Truth and Integrity Diversity, Inclusion, and Respect Partnering, Cooperation, and Open Collaboration Speaking Out Education and Learning Web Presence: Company: Social Media: Amazing 2023 Benefit Offerings: Flexible schedules and ability to work remotely 8% employer-paid retirement contribution Investment advisement services: 100% employer paid Medical benefits: PPO or HDHP option Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment Lifestyle Spending benefit up to $2000.00 (USD) - 100% employer paid Dental benefits: individual coverage 100% employer paid Vision benefits: individual and dependent coverage 100% employer paid Basic Life & Accident insurance: employee coverage 100% employer paid Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage Disability insurance: employee coverage 100% employer paid Voluntary Accident & Critical Illness insurance Healthcare, Commuter & Dependent care flexible spending accounts Vacation: 15 days annually Generous holiday leave: 17 paid days of significance; includes one week closure at the end of December Personal leave: 4 days annually Volunteer leave: 1 day annually Sick leave: 10 days annually Bereavement & Compassion leave: 2 -15 days based on loss 12 weeks employer-paid family leave College tuition reimbursement plan Job related seminar & continuing education Professional Certification/Recertification 100% employer paid Training and professional development; access to LinkedIn Learning on-demand courses Employee Assistance Program Mindfulness Meditation: live and on-demand classes APS does not offer relocation assistance/costs The American Physical Society is an affirmative action and equal opportunity employer. It is the policy of American Physical Society not to discriminate or allow the harassment of employees or applicants on the basis of race, religious creed, immigration status, alienage or citizenship, religion, color, ethnicity, sex, national origin, age, disability, marital status, familial status, protected veteran status, protected military status, physical or mental disability, sexual orientation, gender identity, genetic information, predisposing genetic characteristics, ancestry, domestic violence victim status or any other characteristic protected by law with regard to any employment practices, including recruitment, advertising, job application procedures, hiring, upgrading, training, promotion, transfer, compensation, job assignments, benefits and/or other terms, conditions, or privileges of employment, provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. This policy applies to all jobs at APS. The American Physical Society is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, please contact APS Human Resources at . The "Know Your Rights: Workplace Discrimination is Illegal'' poster, prepared by the U.S. Equal Employment Opportunity Commission (EEOC), provides an overview of several laws that protect you from discrimination on the job, and several rights are afforded to you by these laws. The "Pay Transparency Non Discrimination Provision," prepared by the U.S. Office of Federal Contract Compliance Programs (OFCCP), provides an overview of several protections implemented to protect individuals working under federal contracts from discrimination when inquiring about or discussing compensation; these protections apply to all employees and applicants. The APS has a "remote first" concept that promotes equal treatment and equal access, independent of physical work location, with a majority of staff working primarily from remote work locations. #Please see job descriptionPI229119134