Academic Personnel Analyst 2 - 125191

Academic Personnel Analyst 2 - 125191Click Here to Apply OnlineJob Description Filing Deadline: Fri 9/22/2023 UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy UCSD Layoff from Career Appointment: Apply by 9/13/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 9/22/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.DESCRIPTIONThe UC San Diego Rady School of Management provides exceptional business education through its many academic degree programs. The Rady School's values are excellence, innovation, collaboration and integrity. The staff who work at the Rady School have created a highly participatory, high-energy, upbeat environment where providing excellent customer service to our students and our faculty is a priority.Under supervision of the Director of Academic Personnel and Faculty Support, this position provides dean's-level analysis and review for all appointment and merit/promo cases, policy exception requests, and recruitments/onboarding for the school, and organizes, coordinates, and processes academic personnel actions for visiting professors, visiting scholars, visiting grad students, and post-docs. The position coordinates the recruitment process and hiring processes including assembling academic appointment and review files for their designated academic title codes and includes initial appointment, reappointment and advancement of a variety of academic positions.The position works with the department-level AP staff to coordinate the recruitment process and approvals for all academic appointments, including placing job ads, using AP Data and Interfolio, coordinating with other departments including APS, IFSO, VSGS, interacting with prospective lecturers and visiting faculty, and eventually completing all hiring documentation, etc.The position requires excellent attention to detail and skill in research and analysis, and diplomatic and professional email correspondence. This position uses spreadsheets and other mechanisms to monitor and track a wide range of academic personnel actions and deadlines, and serves as primary administrator for the academic activity tracker and reporting database (AP Data, Interfolio), ensuring data on all instructors is entered into database accurately and in a timely manner.This position serves as a back-up to the department-level AP staff that support the senate and adjunct faculty as well as academic coordinators. This position holds primary responsibility for recording and documenting visa requirements for international academic appointees, advising appointees on issues related to a variety of visas such as J1 and H1-B, and coordinating all visa paperwork and ensuring stay and employment compliance. This is a hybrid position with 2 days/week required on campus.Overtime may be required (rare). Ability to travel across campus to deliver documents, provide campus tours, etcA cover letter is preferred for a complete application.QUALIFICATIONSAnalytical skills to conduct analysis and develop recommendations to Chairs / unit management. Experience locating, extracting and identifying important information and data; experience analyzing, synthesizing and compiling data. Experience using a wide variety of resources and formats to compile material and data. Experience tracking deadlines and organizing data using spreadsheets.Strong reading comprehension and writing skills: ability to review personnel files and extract info and create a cohesive summary of work history and work achievements related to academic positions. Excellent drafting and proofreading skills to ensure accuracy, clarity, grammatical and syntactical correctness, and continuity. Ability to read and interpret letters/reports and craft well-written responses.Experience researching and interpreting policies; experience providing answers to questions by researching policies while paying attention to the nuances of facts and situations. Experience interpreting complex policies, materials, and documents in order to understand a complex issue.Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. Familiar with or ability to learn policies related to lecturer/academic recruitment, submission of employment/appointment documents, reappointment and termination files, payroll policies, employee benefits, etc.Experience monitoring the progress towards completion, under a deadline, and while seeking (and tracking) documents from a variety of internal and external sources.Demonstrated organization, problem solving, and communication skills. Demonstrated ability to take initiative and work independently and effectively with minimal supervision. Knowledge of human resources management systems and other related business software programs and systems. Ability to learn and excel in the use of AP Data, AP Recruit, and Interfolio.Prioritization skills. Time management skills to coordinate workload under multiple deadlines, while maintaining a high degree of accuracy, attention to detail, discretion and confidentiality. Experience using Word, Excel. Outlook email, Outlook calendaring, Google Sheets/Docs. Customer service skills and collaboration skills. Experience responding to requests in a timely manner under deadlines. Experience interact effectively with a diverse community of faculty, staff and public using diplomacy, tact and flexibility in various circumstances.Preferred:Experience in the areas of academic personnel policies and actions. Previous exposure to university academic personnel/faculty terms such as tenure, fellow, lecturer, merit increase, off-scale. Experience researching, interpreting, and applying academic personnel policies to determine the next steps in a process.Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.SPECIAL CONDITIONSJob offer is contingent on clear Background Check.Pay Transparency ActAnnual Full Pay Range: $48,900 - $102,300 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $23.42 - $48.99 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: UC San Diego is a smoke and tobacco free environment. Please visit for more information. Application InstructionsPlease click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you! Apply Online Payroll Title: ACAD HR ANL 2 Department: RADY SCHOOL OF MANAGEMENT Hiring Pay Scale $58,000 - $70,000/year Worksite: Hybrid Remote Appointment Type: Career Appointment Percent: 100% Union: Uncovered Total Openings: 1 Work Schedule: Days, 8 hrs/day, Monday-Friday Click Here to Apply OnlineShare this JobXShare This PageAcademic Personnel Analyst 2 - 125191Share link. Copy this URL: Email DirectRecipient's email address*Your email address*Additional note (optional)Your email has been sent!Send another message | Close this window Remote, NAPosted: 9/8/2023Job Reference #: 125191{"@context":"","@type":"JobPosting","datePosted":"2023-09-08","description":" Payroll Title: ACAD HR ANL 2 Department: RADY SCHOOL OF MANAGEMENT Hiring Pay Scale $58,000 - $70,000/year Worksite: Hybrid Remote Appointment Type: Career Appointment Percent: 100% Union: Uncovered Total Openings: 1 Work Schedule: Days, 8 hrs/day, Monday-Friday #125191 Academic Personnel Analyst 2 Filing Deadline: Fri 9/22/2023 Apply Now UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy UCSD Layoff from Career Appointment: Apply by 9/13/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 9/22/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.DESCRIPTIONThe UC San Diego Rady School of Management provides exceptional business education through its many academic degree programs. The Rady School's values are excellence, innovation, collaboration and integrity. The staff who work at the Rady School have created a highly participatory, high-energy, upbeat environment where providing excellent customer service to our students and our faculty is a priority.Under supervision of the Director of Academic Personnel and Faculty Support, this position provides dean's-level analysis and review for all appointment and merit/promo cases, policy exception requests, and recruitments/onboarding for the school, and organizes, coordinates, and processes academic personnel actions for visiting professors, visiting scholars, visiting grad students, and post-docs. The position coordinates the recruitment process and hiring processes including assembling academic appointment and review files for their designated academic title codes and includes initial appointment, reappointment and advancement of a variety of academic positions.The position works with the department-level AP staff to coordinate the recruitment process and approvals for all academic appointments, including placing job ads, using AP Data and Interfolio, coordinating with other departments including APS, IFSO, VSGS, interacting with prospective lecturers and visiting faculty, and eventually completing all hiring documentation, etc.The position requires excellent attention to detail and skill in research and analysis, and diplomatic and professional email correspondence. This position uses spreadsheets and other mechanisms to monitor and track a wide range of academic personnel actions and deadlines, and serves as primary administrator for the academic activity tracker and reporting database (AP Data, Interfolio), ensuring data on all instructors is entered into database accurately and in a timely manner.This position serves as a back-up to the department-level AP staff that support the senate and adjunct faculty as well as academic coordinators. This position holds primary responsibility for recording and documenting visa requirements for international academic appointees, advising appointees on issues related to a variety of visas such as J1 and H1-B, and coordinating all visa paperwork and ensuring stay and employment compliance. This is a hybrid position with 2 days/week required on campus.Overtime may be required (rare). Ability to travel across campus to deliver documents, provide campus tours, etcA cover letter is preferred for a complete application.QUALIFICATIONSAnalytical skills to conduct analysis and develop recommendations to Chairs / unit management. Experience locating, extracting and identifying important information and data; experience analyzing, synthesizing and compiling data. Experience using a wide variety of resources and formats to compile material and data. Experience tracking deadlines and organizing data using spreadsheets.Strong reading comprehension and writing skills: ability to review personnel files and extract info and create a cohesive summary of work history and work achievements related to academic positions. Excellent drafting and proofreading skills to ensure accuracy, clarity, grammatical and syntactical correctness, and continuity. Ability to read and interpret letters/reports and craft well-written responses.Experience researching and interpreting policies; experience providing answers to questions by researching policies while paying attention to the nuances of facts and situations. Experience interpreting complex policies, materials, and documents in order to understand a complex issue.Knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. Familiar with or ability to learn policies related to lecturer/academic recruitment, submission of employment/appointment documents, reappointment and termination files, payroll policies, employee benefits, etc.Experience monitoring the progress towards completion, under a deadline, and while seeking (and tracking) documents from a variety of internal and external sources.Demonstrated organization, problem solving, and communication skills. Demonstrated ability to take initiative and work independently and effectively with minimal supervision. Knowledge of human resources management systems and other related business software programs and systems. Ability to learn and excel in the use of AP Data, AP Recruit, and Interfolio.Prioritization skills. Time management skills to coordinate workload under multiple deadlines, while maintaining a high degree of accuracy, attention to detail, discretion and confidentiality. Experience using Word, Excel. Outlook email, Outlook calendaring, Google Sheets/Docs. Customer service skills and collaboration skills. Experience responding to requests in a timely manner under deadlines. Experience interact effectively with a diverse community of faculty, staff and public using diplomacy, tact and flexibility in various circumstances.Preferred:Experience in the areas of academic personnel policies and actions. Previous exposure to university academic personnel/faculty terms such as tenure, fellow, lecturer, merit increase, off-scale. Experience researching, interpreting, and applying academic personnel policies to determine the next steps in a process.Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.SPECIAL CONDITIONSJob offer is contingent on clear Background Check.Pay Transparency ActAnnual Full Pay Range: $48,900 - $102,300 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $23.42 - $48.99 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). Apply Now Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: UC San Diego is a smoke and tobacco free environment. Please visit for more information. ","employmentType":"","industry":"Education","jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Remote","addressRegion":"NA"},"geo":{"@type":"GeoCoordinates","latitude":"39.0119020000","longitude":"-98."}},"hiringOrganization":{"@type":"Organization","name":"UC San Diego","sameAs":"","logo":""},"baseSalary":{"@type":"MonetaryAmount","currency":"USD","value":{"@type":"QuantitativeValue","unitText":"YEAR","minValue":"0","maxValue":"0.00"}},"skills":"","title":"Academic Personnel Analyst 2 - 125191","url":"","identifier":{"@type":"PropertyValue","name":"UC San Diego","value":"26298139"}}