13-004 - Assistant Events Manager - CAS/ Kroc Center San Diego

DescriptionMission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. Position Summary The Assistant Events Manager shall assist in managing all Events Department functions including tours, event logistics, and contract processing. They will be the primary contact for clients providing them with outstanding customer service throughout the event rental process and serve as MOD for the event. In addition, they will facilitate the needs of Kroc Ministries and Kroc internal programs. The Assistant Events Manager will maintain certification as ServSafe Manager and act as liaison to outside food service professionals. Essential Functions Serve as primary contact to room rental clients and facilitate the short form contract process. Oversee all aspects of event rental logistics from initial tour to final billing. Interface and communicate with clients, caterers, and Kroc staff. Maintain the venue(s) and report all needed venue/equipment repairs to Kroc Facilities Department. Purchase and/or rent supplies/equipment and process invoices per TSA protocol. Manage linen inventory and serve as contact with linen vendor. Generate Events Flash (schedule) and create Blue Sheet (setup diagrams) for Facilities team. Work cooperatively with all Kroc program Directors, Managers, Supervisors, and other staff. Serve as a member of the Kroc Management Team and attend Team meetings as required. Meet the criteria to successfully maintain the standards of the ServSafe Food Protections Manager Certification program. Manage all aspects of the USDA Summer Food Program from application to distribution, to reporting. Monitor and administer food handlers card test to all staff /volunteers involved in food service duties. Maintain safety standards and procedures for a safe work environment. Report harmful/safety issues. Know, explain, and exemplify the mission, purpose, and values of the Kroc Center and The Salvation Army. Follow and ensure adherence to The Salvation Army Policies and Procedures. Must be in good physical health and mental health, capable of meeting the demands of the program. Perform other assignments/duties as directed. Working Conditions Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to be able to lift up to 10lbs. Ability to grasp, push, pull objects such as files, file cabinets drawers and reach overhead. Ability to operate computer and function well in center software. Minimum Qualifications Three to five years' experience working directly in hospitality and events. Outstanding comprehensive knowledge of contract processing. Willingness and understanding of working weekend and evening hours. Excellent judgement and ability to maintain a positive attitude in a face-paced environment. Must attend staff, Protecting the Mission, child safety, and other trainings/meetings as directed. Skills, Knowledge & Abilities Excellent verbal and written communication skills. Friendly, inviting, self-motivated, even-tempered, adaptable, and dependable. Ability to work well with co-workers, members, clients, and guests while maintaining a professional approach to problems under pressure. Proactive and able to function effectively without supervision. Ability to work well with a diverse population. QualificationsExperience3 - 5 years: Minimum Experience Working Directly In Hospitality and Events. (required)Licenses & CertificationsFood Handler's Card (required)Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)