Proactively manage and coordinate daily schedule and calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars. Must be able to identify and resolve independently issues with calendar and schedule.
Provide program management support for the EA/MA Team in the Bay Area including calendar coverage maintenance, budgeting, updating allocation team chart and planning quarterly meetings and social gatherings.
Demonstrates ability to take initiative, anticipate needs, and exercise sound judgment. Coordinate and support on-site/off-site meetings and events, including securing facilities and managing catering requirements.
Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. Effectively manages relationships in a cordial and professional manner and consistently looks for new ideas to further develop working relationships.
Coordinate the workload of the legal clerical staff daily. Provide administrative and secretarial support primarily to the General Counsel, including answering the telephone and screening/prioritizing calls; some document typing; travel arrangements and preparation of expense reports.
The Executive Assistant role at Mixpanel goes above and beyond the scope of a typical EA position. You will become the right hand of your executive team, always preempting their needs, requirements and constantly being one step ahead of the game.
The Executive Assistant will support the General Manager (GM), Director of Production (DOP), and Director of Engineering (DOE) of Skywalker Sound which includes scheduling appointments and answering phones, including coordinating inter-company travel, Special Event Notifications to Skywalker Properties, screenings, awards applications, and providing back up to our client services and production services departments.