As an integral part of the day-to-day support and organization of our Executive Team, you must thrive in a high-velocity, fast paced environment, with the ability to anticipate potential needs and issues before they become a problem.
The Executive Assistant will support Vice President and team. This will include some support for 4 Directors across West and East coasts. He/she will be responsible for all Team administrative coordination for the daily operation and support of the MTIS office and some support for team members in the office.
The position requires the capacity to work successfully in a team environment, build effective working relationships inside and outside the group, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization.
The Senior Executive Assistant provides support to the President and CEO and the Senior and/or Executive staff on tasks of strategic importance, as well as those that are general and administrative in nature.
Demonstrates ability to take initiative, anticipate needs, and exercise sound judgment. Coordinate and support on-site/off-site meetings and events, including securing facilities and managing catering requirements.
This position is expected to partner with other administrative staff members in a professional and team-oriented approach, working together to provide back-up administrative support for other members of the executive team.
Maintain a variety of files and records, including confidential and time sensitive materials. Gather, enter, and/or update data to maintain departmental records and databases, as appropriate. Establish and maintain files and records for the department.
The position is responsible for general administrative support, knowledge of Mattel's administrative policies and processes, as well as developing relationships with other Assistants supporting the Strategic Technologies team.