This position is expected to partner with other administrative staff members in a professional and team-oriented approach, working together to provide back-up administrative support for other members of the executive team.
The position is responsible for general administrative support, knowledge of Mattel's administrative policies and processes, as well as developing relationships with other Assistants supporting the Strategic Technologies team.
Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. Effectively manages relationships in a cordial and professional manner and consistently looks for new ideas to further develop working relationships.
The Executive Assistant will support Vice President and team. This will include some support for 4 Directors across West and East coasts. He/she will be responsible for all Team administrative coordination for the daily operation and support of the MTIS office and some support for team members in the office.
The Senior Executive Assistant provides support to the President and CEO and the Senior and/or Executive staff on tasks of strategic importance, as well as those that are general and administrative in nature.
The Executive Assistant role at Mixpanel goes above and beyond the scope of a typical EA position. You will become the right hand of your executive team, always preempting their needs, requirements and constantly being one step ahead of the game.
Coordinate the workload of the legal clerical staff daily. Provide administrative and secretarial support primarily to the General Counsel, including answering the telephone and screening/prioritizing calls; some document typing; travel arrangements and preparation of expense reports.
Responsibilities will include complex schedule management, and follow-up, filing and recordkeeping, approval coordination across multiple functions, resources and technical systems, significant coordination and meeting planning, making travel arrangements and expense reporting, and purchase order arrangement and invoice management.
The Executive Assistant will support the General Manager (GM), Director of Production (DOP), and Director of Engineering (DOE) of Skywalker Sound which includes scheduling appointments and answering phones, including coordinating inter-company travel, Special Event Notifications to Skywalker Properties, screenings, awards applications, and providing back up to our client services and production services departments.
Demonstrates ability to take initiative, anticipate needs, and exercise sound judgment. Coordinate and support on-site/off-site meetings and events, including securing facilities and managing catering requirements.