The successful candidate for the Executive Assistant role will provide high-level administrative support to the Global Head of NIBR Informatics managing the administration and coordination of the office and interacting with all levels of management throughout the global organization.
In this role, the selected candidate will be responsible for all administrative tasks including: managing the calendar, scheduling, travel arrangements, gatekeeping preparing, analyzing and updating spreadsheets, databases, reports and presentations.
Provides administrative support to the Chief Financial Officer; represents the offices of the CFO to internal and external customers at all levels, providing Five Diamond Service and promoting Club values, products and services.
This position also requires a professional demeanor, sense of urgency, and the ability to prioritize. The main responsibilities include calendar management, scheduling meetings and travel, expense reimbursement, communication support and other special projects as required.
In this role, you will provide high-level administrative support to the Finance department the General Partner Group. While supporting the SVP, along with 4 direct reports and the rest of the team as needed, this role will have an emphasis on project management, event coordination, and document preparation.
Actively manage calendars for the teams and coordinate onsite and offsite meetings, including but not limited to managing invitations, coordinating meeting logistics and presentation materials, tracking budgets, and coordinating schedules for interviews to be conducted by members of the Legal and Finance teams.
In this role, the selected candidate will provide administrative, operational, and project support to Fund Accountants as well as members of the Accounting Team; support accounting team to ensure quality reporting to clients.