5 things you should include in a killer, post-interview thank you (template included)

Sending a post-interview thank you note can really set you apart from other candidates because it signals your continued interest and solidifies a positive impression with the interviewer. Do not underestimate the follow-up! I’ve actually had hiring managers tell me to wait to schedule a second interview until we receive a thank-you note. Yup, it’s that important.

Any time we interview someone, we wait to see whether they’ll write a thank you note or not. You’d be surprised how often they don’t — and that’s right about when we decide not to hire them.

Sending a post-interview thank you note can really set you apart from other candidates because it signals your continued interest and solidifies a positive impression with the interviewer. Do not underestimate the follow-up! I’ve actually had hiring managers tell me to wait to schedule a second interview until we receive a thank-you note. Yup, it’s that important.

Avoid just going through the motions, because employers will see right through a generic note. Instead, tailor your message to the specific interviewer and company by including the following:

  1. Your appreciation for the meeting (the “thank you” part!)
  2. Something specific about the interview or items discussed
  3. Why you are excited about this opportunity
  4. A brief explanation of why you’d be a good fit for the job
  5. Next steps and your contact information

Make sure to send the note (via email) within 24 hours — and be sure to send one to everyone you interviewed with, not just the hiring manager.


Ladders is now on SmartNews!

Download the SmartNews app and add the Ladders channel to read the latest career news and advice wherever you go.


Still not sure what to write? Here’s an example:

Dear [interviewer name],

Thank you so much for taking time to speak with me about the [job title] position. I really enjoyed learning more about the position and your description of the day-to-day duties really helped me gain a better understanding of the responsibilities. Our conversation confirmed my extreme interest and I would be thrilled to bring my editorial experience, specifically my interview expertise, to benefit the company goals.

I look forward to hearing from you and thank you again for the opportunity to interview. Please don’t hesitate to reach out if you have additional questions!

Best regards,

[Name]
[Email address]
[Phone number]

Something thoughtful and concise like that will usually do the trick — although we’ve got some other great thank you note templates right here. Now eliminate unnecessary distractions and get to writing!

This article originally appeared on Career Contessa.